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Booking for Gr. 10-12 Textbooks

Please note: This is for Individualized Patrons with Encom Passwords

Logging into the Search Portal:

Click on this link: 
You will see the Search Portal menu below; click on the Login in the right hand upper corner. 


You will log in with your Encom username and password. If you have forgotten your password, just choose the ‘forgot password?’ link and the site will send it to your email. To find out your username or password, email


You may arrive at this page if coming from the Learning Commons website. If so, click on the SAML link and follow instructions above.


Physical Resource Limits For Textbooks

  • High School Textbooks are loaned out for 8 months with 1 month renewal option.

Physical Resource Limits For Other Resources

  • Loan period is 10 weeks except textbooks, so please consider aligning your return dates with other bookings. You receive 8 free shipments (4 return trips).


We have curated the list of textbooks into Topic Lists which will make it easier to find and book them. Click on the icon that says “Topic Lists”.


The next screen will show a list of topics by grade and by subject. Click on the High School icon:


On the left hand side, scroll down to the Textbooks. When you click on it you will see a large scroll box that shows the titles. If you hover over the title, a balloon pops up with information about the title. You can scroll through this list, or use the smaller scroll bar at the bottom which shows more titles at once. Not all browsers load all of the pictures, (Chrome), so you may want to use Firefox or another browser.


Click on a book cover, then click on the Title.


You will be taken to the Title Details page where you can book the item by clicking on the Book Item icon.


Booking items  

When you click on “Book Item”, a calendar will appear (see image below). The small, red numbers indicate how many copies are available on that requested day. On the left, you will see your unique shipping “Site”.


In the screenshot above, we’ve selected HCOS5, which means this patron is 5 shipping days away from Kelowna. Be sure to choose a date that allows the number of shipping days before you want to receive your items.

The system will automatically change your date to allow for the correct shipping days.

Click on the date. In this example, Sept. 12th was chosen. Next, click Apply then click “Book Items”. 


The calendar below now shows the full period of the booking. Shipping days are highlighted in orange on the calendar, (weekends and holidays are not included as shipping days).

A pop up will confirm if your booking went through and you will receive a confirmation email.



View your bookings

Hover over “My Account”, then “My Borrowing”, and then select “Booking”.


View all of your bookings for the year

Enter the “From” and “To” dates (change to June of the school year to see entire year’s bookings). All of your bookings will display.

You will see:

  1. The booking loan period
  2. Shipping to and from days
  3. The Cancel button - click to cancel your booking
  4. Edit Booking button - click to change your date


View due dates and renew options for items out

Hover over the “My Account” icon, then “My Borrowing”, then select “Loan”. You have the option to click on the renew button to renew items. They will not renew if needed for another patron’s booking. Items can be renewed for 4 weeks if no other bookings are placed on them.