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Communicable Disease Prevention Protocols

Flex Academy Policies Safety

Flex Academy protocols for face-to-face programming are formulated in alignment with HCOS Mission Vision and Values and in conjunction with guidance received from the Ministry of Education K-12 Educational Recovery plan. This page is updated as needed and is c...

COVID-19
LG
Procedures

Child Abuse and Neglect Policy

Flex Academy Policies Safety

Preamble  Flex Academy is committed to the prevention of child abuse and the enhancement of the well-being and safety of the students entrusted to its care. This commitment is made first and foremost as an ethical and legal responsibility but is also recogni...

Harassment and Bullying Prevention Policy

Flex Academy Policies Safety

The safety and well-being of children at Flex Academy is of paramount consideration. Children deserve to be protected from abuse, neglect, bullying, harm or threat of harm. Therefore, Staff and Teachers will ensure that children attending our school experience...

Policy
Harassment
Policy
Safety
Policy
Bullying

Personal Information Privacy Policy for Employees and Volunteers

Flex Academy Policies

The School’s Commitment to You Safeguarding the personal information of employees and volunteers is a fundamental concern of Flex Academy. The school is committed to meeting or exceeding the privacy standards established by British Columbia’s Personal Informa...

Emergency Drills Policy

Flex Academy Policies Emergency Response

At Flex Academy, we value the safety of staff and students. We practise fire, earthquake and lock down procedures each year to help keep us prepared in the case of an emergency.  Drill Type and Frequency: Earthquake Drills - 1x per year  (See document ShakeO...

Policy
Emergency Drills
Policy
Safety

Emergency in General Community Locations

Flex Academy Policies Emergency Response

Emergency encountered during a Field Trip Families will sign field trip forms that:  Include inherent risks and complete waiver forms as appropriate As indicated in the event planning steps, ensure access to Student medical and safety forms Student suppor...

Emergency
Procedures

Lockdown Types

Flex Academy Policies Emergency Response

This page provides information on various types of lockdowns and the applicable procedure to adhere to accordingly. Full Lockdown (Code Red) – This scenario involves a serious threat that requires immediate action. Internal Threat – This threat exists when t...

Emergency
Procedures
Lockdown

Violent Threat Risk Assessment (VTRA)

Flex Academy Policies Emergency Response

This page provides information to help assess whether a threat is Imminent or Not Imminent and the protocol to follow accordingly. A threat is an expression of intent to do harm or act out violently against self, someone else or something. Threats may be verb...

Emergency
Procedures

Other Situations that may be Encountered

Flex Academy Policies Emergency Response

This page provides information on other situations that may be encountered such as general de-escalation and first aid protocols.  De-Escalation Procedures Work in pairs, whenever possible. Assess the situation as you approach. Ensure you have a clear exit...

Emergency
First Aid
Procedures

Safety Hazard Reporting

Flex Academy Policies Safety

The KCCS Safety Hazard Reporting form will go directly to the KCC safety team, where it will be actioned promptly. Flex staff can report observed safety hazards using this form. Safety Hazard Reporting form

First Aid Policy

Flex Academy Policies Safety

This page provides information on the First Aid Policy for Flex Academy. Flex Academy has the following First Aid Attendants: NAME DEPT LEVEL NOTES J’aimee Graston Flex 2 905/907 Campus Justine Dehod Flex 1 90...

Policy
First Aid
Policy
Emergency

Discrimination Protection Policy

Flex Academy Policies

The safety and wellbeing of children in our school is of paramount consideration.  Children deserve to be protected from abuse, neglect, bullying, harm or threat of harm.  Therefore, Flex Academy staff and teachers will ensure that children attending our schoo...

Electronic Supervision and Online Session Recording

Flex Academy Policies

For the protection of Flex Academy, our staff, our teachers, our parents and our students, we have the following safeguards in place: Leadership may at any time request to see any and all email correspondence teacher to teacher, teacher to parent, and teacher...

Policy
Electronics

Student Supervision

Flex Academy Policies

Supervision Before and After School and during Breaks At the beginning of the school day, parents and guardians are asked to drop off students between 8:15-8:30am so that students can go directly to their classrooms. Parents and guardians are asked to pick u...

Policy
Safety
Policy
Supervision

Personal Information Privacy Policy for Parents and Students

Information on Flex Academy

The School’s Commitment to You Safeguarding personal information of parents and students is a fundamental concern of Flex Academy. The school is committed to meeting or exceeding the privacy standards established by British Columbia’s Personal Information Pro...

Policy
Privacy

Academic Integrity Policy

Flex Academy Policies

Rationale At Flex Academy, we believe students are reflective and adaptable thinkers who act with honesty, integrity, and transparency, walking in the wholeness that comes from an authentic relationship with Jesus Christ. Our expectation is that students will...

Acceleration and Retention Policy

Flex Academy Policies

Flex Academy Acceleration and Retention Policy Acceleration Policy "Acceleration is the practice of placing students at a higher than normal level of instruction to meet their learning needs. It occurs when a teacher provides the student with an advanced cur...

Administration Performance Evaluation Policy

Flex Academy Policies

Heads of School, Flex Directors and Flex Administrators will be evaluated as they near the end of their first year of employment with Flex Academy. This evaluation will be comprised of two parts: Administrator’s Self-Evaluation and Supervisor's Evaluation. The...

Policy
Performance
Policy
Evaluation

Cash Payment Policy

Flex Academy Policies

Flex Acadamy follows HCOS policies regarding cash payments, which can be found here

Communication Policy

Flex Academy Policies

Flex Academy will make every effort to meet the following protocols in their communication to parents and students as well as between other Flex Academy teachers, staff and administration: Communicate in a positive, polite and supportive manner, always consid...

Flex Academy
Policy
Policy
Communication