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LG Code of Conduct, Terms & Conditions & Cancellation Policy

Code of Conduct

Purpose & Rationale

The HCOS Code of Conduct outlines our expectations of members of the HCOS Community. It is built around the characteristics outlined in the HCOS Learner, Teacher and Staff profiles and our school’s Core Values.

Definitions

“HCOS Community” or “the Community” refers to staff, teachers, contractors, students and parents enrolled at or working for HCOS

“Abusive behaviour” refers to acts directed towards members of the Community that are deemed threatening, demeaning, disrespectful or contradictory to the core values and characteristics outlined on this page.

Our Commitment to You

All HCOS staff and contractors commit to treating members of the HCOS Community with respect and in alignment with our core values of Relationship, Integrity, Flexibility and Academic Success and the characteristics outlined in our Teacher and Staff profiles. As a school, we are committed to ensuring HCOS is a safe, supportive, and inclusive school.

Members of our staff and contractors who act in a manner that contradicts this commitment may be subject to discipline as outlined in the Student Discipline policy.

Our Expectations of Students

We expect students to treat members of the HCOS Community with respect and in alignment with our core values and the characteristics outlined in the Learner profile. In addition, students must adhere to the policies and guidelines provided through SOPHIE and by teachers. Failure to do so may result in disciplinary action based on the severity and frequency of the behaviour as outlined in the  Student Discipline policy. 

Our Expectations of Parents

We expect parents to treat members of the HCOS Community with respect and in alignment with our core values. HCOS has a zero-tolerance policy with regard to abusive behaviour towards members of the Community and reserves the right to withdraw students from the school if a parent is found to be treating members of the Community with disrespect or counter to our core values.

Our Expectations of All Members

Communication

We expect and promote open, honest communication so that all members of the HCOS Community feel safe and valued at HCOS-sponsored events.

All members of the Community are asked to share with an HCOS teacher or staff member about any behaviour that does not align with the expectation laid out in this code of conduct.

Face-to-Face

Whether online or in-person, students are expected to wear modest clothing and refrain from public displays of affection that are unsuitable for a group learning environment.

The possession or use of any form of weapon is prohibited at any HCOS-sponsored event.

Technology

Due to their potentially disruptive nature, personal media devices, such as phones or tablets, are not to be used during HCOS-sponsored events unless approved by the event supervisors for the purpose of the activity or other approved reasons (e.g., medical).

Our Process to Resolve Incidents

Where violations of the code of conduct occur, HCOS leadership will work through the Student Discipline policy with those involved in the incident with the goal of restoring relationships and keeping the safety and security of all members of the Community at the forefront.

LG Application Terms and Conditions

The event fee is non-refundable or on a graduated scale for extended events, because we have made commitments to paying our facility and teachers, bought supplies, etc. as we've planned for the event.

Learning Group (LG) Code of Conduct and Cancellation Policy:

  • I acknowledge that I have read and agree to adhere to the LG Code of Conduct and HCOS Policies and Procedures throughout my/our participation in this event.
  • Reminder to communicate with your teacher and/ or school that you have applied to participate in this LG activity.
  • Fees are based upon school affiliation at time of application and parents are responsible to ensure sufficient funds are available.
  • Parents are responsible to ensure sufficient funds are available. Upon submission of application for this event, Learning Group fees are non-refundable. Alternate arrangements and exchange of monies may be made to  have another student take your child's place, provided adequate notice, approval, space permits. Please consult with the event coordinator.
  • I authorize the Learning Group coordinator and/or instructor to administer first aid and/ or attend to medical emergencies if required.
  • To best support all students in a group setting appropriately, I authorize the Learning Group coordinator and/or instructor to contact my support teacher.
  • Please note: It is very important during the application process to disclose all pertinent information about areas your student may need additional supports. If additional information is later discovered that was withheld during the application process, HCOS may not be able to offer the required supports and your student may be asked to leave the program.
  • Acknowledgement of Risk: HCOS does not require nor endorse students participating in activities with increased levels of risk to fulfill course requirements, nor does the school assume any liability for injury or death while engaged in course activities. Therefore if a student chooses to participate, they acknowledge and understand the nature of the activity and the level of risk involved. Families must ensure that they have appropriate insurance to cover student participation, as HCOS does not provide insurance coverage for students.

Cancellation Fee Schedule for CCs and Long-Term Events

Please note this is an example only. The applicable version to your family is part of your CC or Extended Learning Camp application and part of the auto-email you receive after clicking Submit. 

Once I apply, I understand that the Community Connections cancellation/ refund policy is as follows:

  • Non-refundable application fee (as indicated below, a portion of your total per student fees is considered an application fee and is non-refundable and payable by credit card)
    • CC - $50
    • CC+  - $100 
  • Cancellation Refund Schedule (the graduated fee schedule should the coordinator receive notice of cancellation or withdrawal)
    • July 1 or August 1 to Application Deadline - $75/ $125 total per student will be charged for notice prior to the application deadline.
    • Application Deadline to Start Date - $100/$150 total per student will be charged for notice prior to the start date.
    • Start Date to December 15 - 50% of the fees are refundable for notice provided prior to Dec.15, after which non-refundable.
    • Term 2 and Term 3 student additions  - Application and pro-rated event fees are payable in full and are non-refundable.



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