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Purchase Order Numbers or PO#s

When you receive a Purchase Order Number (PO#):

Once a child is enrolled at HCOS, they will be issued a PO# once all of the required documents been received by the office.

The office requires:

  • Copy of the child’s birth certificate
  • Proof of Residency document
  • Signed Curriculum agreement
  • There may be additional documents required for specific students (ie. out-of-province, or SE students)

The PO# - used to order resources: 

Families will receive a PO# from the HCOS office and it is accessible in a student's Encom account. The PO# is used with HCOS Vendors on their websites (HCOS Vendors) or through our Curriculum and Lesson Order Forms (found under the 'Curriculum Resources' tab at the top of a student's home page in Encom. The Curriculum and Lesson Order Forms are used to order resources from non-HCOS Vendor websites and are subject to date restrictions (Lessons only after October 1st of the current school year and Curriculum orders are suspended for the month of July each year)

Budget deadlines and amounts:

The budget for K-9 Students enrolling before September 30th of the current school year (and haven't attended any campus school during the week prior to September 30th) is as follows:

  • EachParents student budget is restrictedchoose to either pay an annual $200 tuition (monthly or all at once) and receive a maximum of $600 forresource any third-party lessonsbudget or for consumable resources, any amount of this part of the budgetthey can bepay used$0 for internal HCOS courses/resources as welltuition and thisget includes textbooks and materials that can be returned to the school to be used by other students
  • HCOS makes an additionala $400350 availableresource tobudget. pay for internal HCOS courses/resources 
  • Funds may be used for HCOS based programs such as Virtual Worlds, Learning Camps, Community Connections and Co-ops.
  • The cost for HCOS online courses automatically comes out of a students annual budgetbudget.

K-9 students enrolling after the end of September havepay $0 tuition and receive a budget$200 ofresource $500 to work with.budget.
K-9 students enrolling after the second enrollment deadline in February havepay $0 tuition and don't receive a budgetresource of $250.
K-9 students enrolling after the third enrollment deadline do not have any budget due to the small amount of school year remainingbudget.

For K-9 families, the PO# can be used as soon as it is in Encom and it is recommended purchases be made in consultation with:

  • Regional Administrator - initial contact with HCOS Resource Consultant - Cynthia Duncalfe - sign up at Cynthia's Calendar - new families to HCOS prior to the assigning of an HCOS support teacher
  • Current support teacher - returning families

Students in grades 10-12 studentspay receivethe following for courses (a resource budget of $10050 inis curriculumavailable fundsfor Individualized Elective Courses only):

    • Courses 1-4: $50 per individualizedcourse
      • course.
    • ThereCourses are5-9: a$0 fewper exceptionalcourse
      • cases
    • dependingCourses on10+: the$35 programsper ofcourse
      • choice.

 

Teacher’s Role in the PO# process:

  • Share advice on resources 
  • Check to see if the child has adequate resources to cover the core subjects
  • Note required program related resources and materials in the SLP
  • Approve resource order forms for non-HCOS Vendor purchases from websites

Reimbursement for own dollars spent:

A parent can not be reimbursed for any resource/lesson purchases made out of their own pocket.

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