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Purchase Order Numbers or PO#s

When you receive a Purchase Order Number (PO#):

Once a child is enrolled at HCOS, they will be issued a PO #PO# once all of the required documents been received by the office.

The office requires:

  • Copy of the child’s birth certificate.certificate
  • Proof of Residency document.document
  • Signed Curriculum agreement
  • There may be additional documents required for specific students (ie. out-of-province, or SE students)

The PurchasePO# Order number is what is- used to order curriculumresources: 

Families will receive a PO# from the HCOS office and it is accessible in a student's Encom account. The PO# is used with HCOS Vendors on their websites (HCOS Vendors) or through our Curriculum and Lesson Order Forms (found under the 'Curriculum Resources' tab at the top of a student's home page in Encom. The Curriculum and Lesson Order Forms are used to order resources from non-HCOS Vendor websites and are subject to date restrictions (Lessons only after October 1st of the current school year and Curriculum orders are suspended for the month of July each year)

Budget deadlines and amounts:

The budget for K-9 Students enrolling before September 30th of the current school year (and haven't attended any campus school during the week prior to September 30th) is as follows:

  • ThisEach accountstudent budget is restricted to a maximum of $600 for any third-party lessons,lessons or for consumable resources.resources, any amount of this part of the budget can be used for internal HCOS courses / resources as well and this includes textbooks / materials that can be returned to the school to be used by other students
  • HCOS makes an additional $400 available to pay for internal HCOS courses,courses curriculum,/ etc. resources 
  • Funds may be used for school-HCOS based programs such as Virtual Worlds, Learning Camps, Community Connections and Co-ops.
  • DeductionsThe are charged against curriculum accountscost for eachHCOS online course.courses automatically comes out of a students annual budget

K-9 Studentsstudents enrolling after September receivehave a budget of $500 forto curriculum.work with.
K-9 Studentsstudents enrolling after the second enrolmentenrollment deadline receivein February have a budget of $250 for curriculum.250.
K-9 Studentsstudents enrolling after the third enrolmentenrollment deadline receivedo $500not forhave curriculum.any budget due to the small amount of school year remaining

For K-9 families, the PO# can be used as soon as it is in Encom and it is recommended purchases be made in consultation with:

  • Regional Administrator - initial contact with HCOS / Resource Consultant - Cynthia Duncalfe - sign up at Cynthia's Calendar - new families to HCOS prior to the assigning of an HCOS support teacher
  • Current support teacher - returning families

10-12 students receive $100 in curriculum funds per individualized course. There are a few exceptional cases depending on the programs of choice. 

The PO# can be used, in consultation with the support teacher, to buy curriculum at a wide selection of vendors listed on the HCOS website. HCOS Vendors

Teacher’s Role in the PO# process:

  • Share advice on curriculumresources 
  • Check to see if the child has adequate curriculumresources to cover the core subjects
  • Note required program related curriculumresources and materials in the SLP
  • Approve curriculumresource order forms wherefor thenon-HCOS PO#Vendor doespurchases notfrom work.websites

Notes: Reimbursement for own dollars spent:

  1. A parent can nevernot be reimbursed for any curriculumresource purchases,/ thislesson includes:purchases schoolmade supplies,out computers,of lessons,their tripsown etc.

pocket.

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