Flex Membership for HCOS Grades 6-9 Students

Not for the 2026–27 year. We are starting with Grades 6–9. We may expand in future years — please let us know you’re interested so we can keep you posted.

Same answer — not this year. Grade 10–12 is something we may consider in future years. For now, if you are interested in attending Flex in the high-school years, please consider cross-enrolling with us for a course or two (LINK). 

In many cases, yes — and we’d love for you to tell us about your child in the application so we can have an honest conversation about fit. We don’t have a 1:1 EA model in the membership, and the support we offer is light. If your child needs more support than that, we can consider having their HCOS EA attend Flex along with them. 

Yes - students can be a part of both Learning Groups and Flex. 

Members can arrive any time after 8:30 a.m. and need to be picked up by 3:00 p.m.

No. Attendance is flexible. Some students come every Thursday, full day. Others come a couple of times a month, or for part of the day. That’s okay.

Yes. Drop them off after 8:30 a.m., pick them up any time up to 3:00 p.m. Bring lunch if they’ll be with us through midday or plan for them to purchase lunch through the Village Eatery. 

You don’t need to let us know! Sign in when you arrive and sign out when you leave but no formal attendance is tracked. 

Members bring lunch and snacks from home. The Village has a kitchen space where they can also purchase lunch. 

Their HCOS coursework and whatever materials they need for it, a water bottle, lunch and snacks, their homework, laptop, etc. and weather-appropriate gear for outdoor breaks.

If Flex Academy is closed on a Thursday for any reason, the membership day is closed too. We’ll communicate any closures the way we do for our enrolled families.

Same main entrance as our enrolled students. Members check in at the main office inside on arrival and sign out before leaving.

Yes — but it’s light support. EAs and Learning Coaches are present in the Village and study spaces, and your child can ask them questions, especially around ELA and Math. Think of it as helpful adults nearby, not assigned teachers.

Our staff will do their best, but our promise is ELA and Math support specifically. Other subjects depend on who is available that day. As we anticipate some students will be attending Community Connection locations, we want to ensure we aren’t crossing into what other staff are supporting students with. 

Yes they will! But likely briefly. The staff that are onsite are a shared support across the whole room — not scheduled one-on-one sessions. If your child needs sustained one-on-one, this isn’t the right fit.

No. The membership is independent of your HCOS arrangement. Our team will not be passing learning updates to your HCOS Support Teacher or other HCOS staff. 

Anticipated club offerings for 2026–27 are listed here and are also in the intake form. Families can rank their top 3 choices in the application. 

It is possible that some club offerings will be added or adjusted - this will be communicated in September. 

In the application — pick a top 3 — and we confirm placement when you receive your acceptance and onboarding details. It is also possible for students to change which clubs they sign up for pending space.

Yes — additional clubs beyond the first two are available at our regular club rates which will be an additional fee.

Potentially - this would depend on the club and on space. We’ll outline the process in the welcome materials.

EAs and Learning Coaches who are already working with our students on Thursdays. Our Principal and Vice Principals are also onsite as well as many of our teachers. 

In the Village and study spaces, yes! That’s part of what makes the day work — HCOS students with a Flex Membership are fully integrated into the Flex community for the day,  not held in a separate room.

No cellphones onsite at all! Laptops are welcome. Students can have wired headphones but are asked to not have bluetooth headphones (airpods) as these often require a cellphone.

We address it directly. First, in the moment, with the student. Then with you. If a pattern continues, we’ll have a conversation about whether the membership is the right fit. We’d rather talk early than wait.

Yes, in rare cases. We’ll always try to work through challenges with you first. But the membership is a privilege, not a permanent placement, and if it’s not working for the student or the group, we’ll work that out with you. If the school decides we must remove the student from the program, a percentage of the fee will be refunded to the family based upon the time remaining in the year. 

$400 per student for the 2026–27 year.

Not at this time.

All Thursdays from October 8, 2026 through May 20, 2027 (29 Thursdays), supervised access to the Village and study spaces, light ELA / Math support, and enrollment in two clubs of those listed as available for Member students. 

Additional clubs beyond the first two, field trips or special events with their own fees, lunch and snacks, supplies. Some clubs will not be available for HCOS students with Flex Membership pending the scope of the club and/or cost of running the club. 

Families can pay in 1 payment or 2 payments but the full amount must be paid by the end of October. 

Not at this time. 

Not at this time. 

Refunds will only be given if the school decides it is not a fit and rescinds enrolments. Families who have a change of plans or interest will not receive refunds. 

No - because there are no associated curriculum costs for this program, it does not qualify for a tax-receipt.

Fill out the application at [LINK].Flex Membership Application Form. It takes about 10 minutes.

Applications open June 2026. We’ll review them in the order we receive them and aim to have all acceptance and waitlist notices out as soon as possible pending volume of applications. 

After reviewing applications, if we feel your student is a strong candidate for this program, we’ll reach out to set up a 30-minute family meeting in person at Flex. This is a chance for you to ask questions, us to get to know your family further, and for you to tour Flex, etc. After that, we either send an acceptance with onboarding details or have a further conversation about fit.

Not formally. We’d love to meet them as part of the family conversation but we’re not assessing or testing students.

You’ll go on the waitlist in the order your application came in. We may admit additional students mid-year if there’s space.

We aim to follow up within two weeks of receiving your application to set up the family conversation or let you know where we are at with reviewing applications. Acceptance decisions follow within one week of the Meet & Greet.

No. Your child remains enrolled with HCOS, and your relationship with your Support Teacher and Academic Advisor stays the same.

We will update your child’s Encom to note that your child is participating in a Flex Membership. You are also welcome to tell them. 

Tell us. Sometimes it’s a fit issue, sometimes it’s a specific person or club, sometimes it’s a hard week. We’ll work with you. It is normal for students to have ups and downs in any program that they register in — whether its sports or arts or school – often it’s worth it to push through! At Flex, we try to encourage students that if they’re going to quit, “quit on a good day, not a bad one” ;). Withdrawal is an option, with the refund policy as outlined. 

Reach out to Bri directly. We’ll have a conversation. The refund policy will be in your agreement.

We address it directly, the same way we would for our enrolled students. We’ll loop you in if it’s ongoing or significant.