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Curriculum Budget: Where to start when making a lesson or activity purchase

 

1. Determine if the Lesson or Activity Provider has a Criminal Record Check (CRC) on file with HCOS
  • Making a purchase for a lesson or activity begins by contacting the HCOS office to determine whether or not a lesson provider has a CRC on file with HCOS
    • HCOS Office: Contact Information

      Local: 778-721-5340                

      Toll Free:1-877-360-1313 

      office@onlineschool.ca

  • If the Lesson or Activity provider does not have a CRC on file with HCOS, the office will help guide the provider in the process of obtaining one.  This CRC will then held on file for 5 years. To start this process, the office will need the following information:
    • a contact name of the lesson provider
    • a contact email
  • Once you have determined a CRC is place with HCOS, you are ready for the next step

All lesson and activity providers, must have a CRC on file with HCOS prior to lessons begin, in order for HCOS to process payment

 

2. Determine if the Lesson or Activity Provider accepts the HCOS Purchase Order number
  • Askhow the Lesson or Activity provider ifneeds theyto be paid

    1. Purchase Order/ Invoice: Most Lesson and Activity providers (music lessons, sports associations, etc...) will invoice the schoolHCOS and acceptget paid via cheque. Invoices need to be sent to accounts@onlineschool.ca  with the following information on it. 

    • Payable to name
    • Payable to mailing address
    • Student name
    • Student PO (this is the parents authorization for HCOS to pay on their behalf and must be on each invoice)
      • Failure to have this on the invoice will result in delayed payment as the HCOS office will need to contact the vendor or parent to obtain either permission to pay (from parent) or the PO number (from vendor)
    • Type of Service
    • Dates of Service: a cheque. start and end date is sufficient

    2. Recreational Program Online Form: This form is primarily for City and Municipality Recreational Centers and Organizations that require payment at the point of purchase. 

    Lesson and Activity providers are given a Lesson Provider Agreement to sign when they are going through the CRC process. This document outlines how to successfully invoice HCOS. 

     

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