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Student Supervision

We recognize that our students occasionally will participate in learning activities outside of the home or campus setting. In order to protect our students at these various locations, including third-party locations we have the following safeguards in place.

Criminal Record Checks

Anyone who has contact with children, regardless of age is required to have a Criminal Record Check (CRC) on file with Flex Academy. This includes anyone in a volunteer or supervisory role, and excludes relatives and family members working with their own children.

Supervision Before and After School, and during Breaks
  • At the beginning of the school day, parents and guardians are asked to drop off students between 8:15-8:30am so that students can go directly to their classrooms.
  • Parents and guardians are asked to pick up their students between 3:00-3:15pm
  • Flex Academy has a crossing guard available in the parking lot during morning drop-off and afternoon pickup.
  • Students are supervised by a rotation of Flex Academy Teachers and support staff during all recess and lunchtime breaks.

Adult to Student Ratios during off-campus trips and excursions:

  • Kindergarten to Grade 2 – 1:4
  • Grade 3-5 – 1:6
  • Grade 6-9 – 1:10

Ratios in Classrooms and Flex Rooms:

  • Jr. Kindergarten - 
  • Kindergarten - 
  • Foundations (gr 1-4) - 
  • Innovations (gr 5-12) - 
Risk Management
  • If staff members have serious concerns regarding the welfare and safety of a student, then they are to first contact their administration or Student at Risk Team (SRT) with that concern. If deemed a safety risk to the student, then the family will be reported under the Child Abuse and Neglect Policy.
  • All off-site activities require appropriate supervision so that students can be observed and attended to as needed. Supervisors must follow the CRC requirements.
  • The preference for supervisors is Flex Academy staff member (Teacher, Educational Assistant, Learning Coach, Athletics Coordinator, or Director)
  • Any parent supervisors must have a current volunteer  CRC on file with Flex Academy prior to supervising children.
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