Computer & Wi-Fi Agreement
Students and guardian(s) acknowledge the following regarding borrowed laptop or Chromebook computers, the use of the Flex Academy’s Wi-Fi network and responsibility for using computer technology while at school.
Wi-Fi
Access to online resources is provided to students via a wireless network maintained by the onsite IT department and is intended for educational use only. Access to the network is a privilege, not a right. Misuse may result in restriction or permanent loss of this privilege. As such:
- Students agree to use the network for educational purposes only unless given approval by a teacher or member of the leadership team.
- Students are accountable for the sites they visit. While at school, this also includes personal devices not connected to the school’s WiFi network.
- All network access is logged and may be reviewed in case of an incident involving a student device.
- Access is provided exclusively for use on a laptop or Chromebook. Any mobile devices must first be approved by the Director of Flex Academy.
Laptop and Chromebook Computer Loans
Students in Grades 6-12 require a computer for their studies. If a student cannot bring a device from home, they may lease or borrow a device from Flex Academy. Students and guardians acknowledge that:
- Computers loaned to students remain the property of Flex Academy.
- Computers leased to families remain the property of Flex Academy unless the family decides to buy out the lease.
- Students who borrow or lease a school computer must protect it using a sleeve or case and take every precaution to not damage or destroy the machine or its shell.
- Students may not personalize the physical shell of a device provided by Flex Academy.
- This includes adding stickers or drawings on the device.
- All borrowed Laptops or Chromebooks must be returned (or replaced) By the end of the school year.
- Failure to return the Laptop or Chromebook will result in a replacement cost being added to the student’s family account.
- Students & guardian(s) agree to cover the entire cost involved in repairing or replacing any lost, stolen, misused or abused computer provided by Flex Academy. Device damage is evaluated on a case by case basis. Below are guidelines that will be used to determine any damage or replacement costs. If damage and/or replacement costs are required, the costs will be added to the family’s My School Bucks account based on the following cost tables:
Chromebook DepreciationReplacement Cost Table
*all values subject to change
| Year | Book Value | Annual Depreciation | % Depreciated | Notes |
| Purchase | $500 | Nil | 0% | New device |
| Year 1 | $467.50 | $82.50 | 15% | Light wear |
| Year 2 | $385 | $82.50 | 15% | Battery Performance Declines |
| Year 3 | $192.50 | $192.50 | 35% | Repairs More Common |
| Year 4 | $0.00 | $192.50 | 35% | End of Use |
Common Issues & Fix Costs Table
*all values subject to change
| Category | Issue | Common Symptoms | Typical Fix | Estimated Cost (CAD) |
| Battery | Battery degradation |
Won’t hold charge, shuts down unexpectedly
|
Battery replacement | $75-125 |
| Display |
Cracked/damaged screen
|
Cracks, black spots, flickering |
Screen replacement | $100-150 |
| Keyboard | Broken or missing keys | Keys not registering, stuck keys |
Keyboard replacement |
$50-75 |
| Touchpad |
Touchpad failure
|
Cursor jumps or doesn’t respond | Touchpad replacement | $50-100 |
| Charging | Charger failure |
Device not charging |
Charger replacement | $75 |
- Students are responsible for the device they are provided and, as such:
- Must not loan it out to another student,
- Must store it in a locker if not taking it home after school.
- Installing unapproved software on a school computer or attempting to circumvent the computer's security is prohibited and may result in permanent restriction or loss of the ability to borrow a school computer.
- All Innovations students will be given a Google Workspace for Education account for school communication and access to Google services used to enhance their educational journey.
- Students acknowledge that their information (name, school, academic work, and personal use at the student's discretion) will be stored in the cloud via Google Drive outside of Canada.