Forms

Below are common forms used by families that involve the HCOS Finance Department as well as links to the pages that talk about how to use them.

1. Curriculum Order Form

The first step is to go to the Vendors page on the HCOS website to see if the vendor is on the Vendors Accepting HCOS PO          Numbers list. Vendors on this list do not require a curriculum order form as you can contact them directly to make your curriculum purchase. 

If the vendor is not on the Vendor page , the next step is to sign into Encom where an option on the tool bar called Curriculum Resources is available. 

Links for this processes:
Information on how to make the order: Where to find the Curriculum and Recreational Program Order Forms and how to fill them out? 
Link to the form: Curriculum Order Form 

2. Recreational Program Form

If the lesson or activity provider will not send HCOS an invoice and requires payment up front via credit card, you will need to use the Recreational Program Order Form

New * Lessons through a City, District or Municipality recreation center MUST  be purchased using the online recreational program order form. 

Most of the other lesson/service providers WILL “invoice” (3rd party bill) HCOSLinks for paymentthis byprocesses:
Information cheque.

on

Some guidelines that may be helpful:
Many sports clubs (hockey, soccer, gymnastics, dance, etc.) are also willing to 3rd party bill as long as they are informed that there is a 3rd party (HCOS) potentially paying even a portion of the fees.

1. Finally…regardless of whether paid by cheque or credit card the government requires that HCOS have criminal record check (CRC) confirmation/clearance before paying for any 3rd party lessons. Therefore, it is recommended that parents call the HCOS Head Officehow to make athe quickorder: check in our extensive databaseWhere to make surefind the lessonCurriculum providerand isRecreational “approved”Program orOrder whetherForms thatand process still needshow to befill completed.
them

out? 
Link to the form: Recreational Program Order Form

3. HCOS Lesson Invoice Submission Form