Encom Budget - Overages
Encom Budget - Overages
When a student enrolls with HCOS, they get a specified amount of funding, as shown in the families Budget Summary on their Additional Resource page. This amount will depend on the tuition option they have chosen. With that funding, families are able to purchase curriculum resources and lessons, but they must stay within their allotted budget.
If a family spends more than their budget, an overage will occur. All overages are the financial responsibility of the parents and must be repaid to HCOS. Teachers & parents work together to prevent overages by keeping track of the families purchases and working within the budget. The HCOS Finance office also has several processes to help families manage their budgets.
How does the HCOS Finance office help? HCOS has two ways families can make purchases:
- The Purchasing Department - for purchases you would like to make from a vendor who requires payment at point of sale (for example amazon).
- The PO# system: Families make orders directly from vendors using their PO#.
When ordering through the Purchasing Department:
- Encom accounts are checked to make sure families have funds available before purchases are approved.
- If funds are available the purchase will be made and the amount entered into ENCOM once the receipt is received and payment is processed, usually within 3-5 days
- If funds are not available, an email is sent to parent and teacher explaining the lack of funding and the order form is deleted,