Computer & Wi-Fi Agreement
Parents/Guardians of students accessing the school's Wifi network, accessing Google accounts or other subscriptions, or those borrowing a computer from the school must review and sign the Flex Academy Wifi and Computer use agreement form. Parents/Guardians are asked to review the policies with their children before signing.
https://forms.kccnet.ca/view.php?id=761937
A paper copy of the form is available from the Flex Academy office on request
Students and guardian(s) acknowledge the following regarding borrowed laptop or Chromebook computers, the use of the Flex Academy’s Wi-Fi network and responsibility for using computer technology while at school.
Wi-Fi
Access to online resources is provided to students via a wireless network maintained by the onsite IT department and is intended for educational use only. Access to the network is a privilege, not a right. Misuse may result in restriction or permanent loss of this privilege. As such:
- Students agree to use the network for educational purposes only unless given approval by a teacher or member of the leadership team.
- Students are accountable for the sites they visit. While at school, this also includes personal devices not connected to the school’s WiFi network.
- All network access is logged and may be reviewed in case of an incident involving a student device.
- Access is provided exclusively for use on a laptop or Chromebook. Any mobile devices must first be approved by the Director of Flex Academy.
Laptop and Chromebook Computer Loans
Students in Grades 6-12 require a computer for their studies. If a student cannot bring a device from home, they may lease or borrow a device from Flex Academy. Students and guardians acknowledge that:
- Computers loaned to students remain the property of Flex Academy.
- Computers leased to families remain the property of Flex Academy unless the family decides to buy out the lease.
- Students who borrow or lease a school computer must protect it using a sleeve or case and take every precaution to not damage or destroy the machine or its shell.
- Students may not personalize the physical shell of a device provided by Flex Academy.
- This includes adding stickers or drawings on the device.
- All borrowed Laptops or Chromebooks must be returned (or replaced) By the end of the school year.
- Failure to return the Laptop or Chromebook will result in a replacement cost being added to the student’s family account.
- Students & guardian(s) agree to cover the entire cost involved in repairing or replacing any lost, stolen, misused or abused computer provided by Flex Academy. Device damage is evaluated on a case by case basis. Below are guidelines that will be used to determine any damage or replacement costs. If damage and/or replacement costs are required, the costs will be added to the family’s My School Bucks account based on the following cost tables:
Chromebook Replacement Cost Table
*all values subject to change
| Year | Book Value | Annual Depreciation | % Depreciated | Notes |
| Purchase | $500 | Nil | 0% | New device |
| Year 1 | $467.50 | $82.50 | 15% | Light wear |
| Year 2 | $385 | $82.50 | 15% | Battery Performance Declines |
| Year 3 | $192.50 | $192.50 | 35% | Repairs More Common |
| Year 4 | $0.00 | $192.50 | 35% | End of Use |
Common Issues & Fix Costs Table
*all values subject to change
| Category | Issue | Common Symptoms | Typical Fix | Estimated Cost (CAD) |
| Battery | Battery degradation |
Won’t hold charge, shuts down unexpectedly
|
Battery replacement | $75-125 |
| Display |
Cracked/damaged screen
|
Cracks, black spots, flickering |
Screen replacement | $100-150 |
| Keyboard | Broken or missing keys | Keys not registering, stuck keys |
Keyboard replacement |
$50-75 |
| Touchpad |
Touchpad failure
|
Cursor jumps or doesn’t respond | Touchpad replacement | $50-100 |
| Charging | Charger failure |
Device not charging |
Charger replacement | $75 |
- Students are responsible for the device they are provided and, as such:
- Must not loan it out to another student,
- Must store it in a locker if not taking it home after school.
- Installing unapproved software on a school computer or attempting to circumvent the computer's security is prohibited and may result in permanent restriction or loss of the ability to borrow a school computer.
- All Innovations students will be given a Google Workspace for Education account for school communication and access to Google services used to enhance their educational journey.
- Students acknowledge that their information (name, school, academic work, and personal use at the student's discretion) will be stored in the cloud via Google Drive outside of Canada.