HCOS to BCOS Transfer Request: Why is this necessary?

Rationale

The Ministry of Education expects that when a student is enrolled in courses in more than one school, the school that holds the majority of courses is designated as the school of record (SOR).

Sometimes, full-time HCOS students decide to enroll with another school before all of their HCOS coursework has been completed. This leaves them with one or more active courses with HCOS but they are full-time students with another institution. 

When a student moves from HCOS to another school of record, they officially become a cross-enrolled student with HCOS. BC Online School (BCOS) is the division of our school that facilitates and oversees cross-enrolled students. 

There are a number of reasons for this separation, but the main one has to do with how final marks are reported.  The student’s current School of Record  is responsible for reporting student final grades and credits to the Ministry of Education when a course is completed. If HCOS is not the School of Record when students finish coursework, we can no longer report on behalf of the student and must instead report those completed grades to the new official School of Record. The School of Record then has the responsibility of reporting those marks to appear on student transcripts. 

Our systems within HCOS are not designed to identify these final course marks that need different methods of reporting, hence the need to move students into our BCOS division when they are no longer HCOS enrolled students.

Moving your student from HCOS to BCOS ensures that any remaining courses that are completed are properly reported to the Ministry of Education to appear on your student transcript and are credited for graduation. 

Why BCOS?

What Happens If I Ignore The Transfer Request?

Students will be given 10 business days from the date they are informed of transfer request to complete their application to BCOS

How Will This Change Affect Me?

How do I know if I need to transfer to BCOS?

You only need to take these steps if contacted by your Grad Advisor. Your Grad Advisor will ask that you complete the BCOS application form and send you a link to the online form.

When asked to select a course on page 5 of the form, please select “HCOS to BCOS transfer’ for your grade level.


Revision #5
Created 10 February 2022 18:53:17 by Trish Vandop
Updated 3 March 2025 23:06:03 by Chelsea Bitgood