Technology & Programs

Google Workspace for Education

corinne-kutz-tMI2_-r5Nfo-unsplash.jpgGoogle Workspace for Education accounts are available for HCOS students in Grades 5-12. Google Workspace for Education is a set of Google tools aimed at helping students build skills in collaboration, critical thinking, and creativity while keeping learning engaging and safe. Starting in Grade 5, students will have access to tools such as Google Docs, Google Slides, Google Drawings, and Jamboard to help them develop digital literacy and executive functioning skills while sharing their work with their teachers (support, CC+, online) and classmates. Students will be able to create a portfolio of their work over time and see the progression of their learning and growth, while building essential digital skills that will equip them for their high school years and beyond.

Google requires parents consent to the creation of accounts. Before we can create an account, we need parents to fill out this form: https://hcos.ca/us-signup. This form includes the Google Workspace for Education Notice to Parents and Guardians, explaining how Google Workspace for Education accounts are treated differently than regular Google accounts. Specifically, Google exempts these accounts from the typical advertisement and scanning that occurs with regular accounts. For additional training, we encourage students to enroll in the Orientation to Online Courses ADST module to participate in lessons on how to navigate and use Google Workspace tools.

Click here to read the full Google Workspace for Education Notice to Parents and Guardians.

HCOS Google Workspace for Education student accounts will be firstname.lastname@student.onlineschool.ca For example, Suzy Smith would be suzy.smith@student.onlineschool.ca After completing the sign-up form, you will receive an email with your username and password to access your Google Workspace account. Families can update student email addresses to the Google Workspace email in Encom by following the steps listed under "Setting Up A Student Account" on this page.

We look forward to partnering with you through upholding our core value of flexibility and ensuring these tools align with your family’s digital literacy goals. If you have any questions about Google Workspace for Education with middle school students at HCOS, please reach out to our Director of Middle School Instruction.

Grammarly for Students

In order to support our students' ongoing development as writers, HCOS is making Grammarly available to all students. To sign-up please use the Universal Supports form. Grammarly provides numerous benefits to support students as they develop their writing skills. 

Immediate Feedback Improves Writing

Suggestions and corrections in real-time, while students are engaged in the assignment, takes advantage of teachable moments. 

Increasing Confidence and Enjoyment of Writing  

As students learn the patterns and corrections they most commonly experience, they can adapt grow more confident in their writing. 

Transparent and Accurate Practices  

Citation assistance will help students develop best practice approaches when using external resources for assignments.

Important Note
Grammarly is recommended for students in Grade 5 and up. Please speak with your teacher about whether or not Grammarly is a fit for your children prior to signing up.

Sign-Up and Questions

Grammarly is available to all HCOS students. Parents of HCOS students can sign up using the Universal Supports form. Please consult with your teacher if you wonder if this might be a good tool for your student. Any technical questions related to Grammarly can be directed to tickets@onlineschool.ca.

Grammarly requires a school provided Google account to access it. Google accounts provided by the school are exempt from Google's ads and tracking policies. More information is available on the form prior to submitting.

For Flex Academy students, please contact Bri Dyck, Director of Flex Academy. Please do not use the Universal Supports form.

Tutorial Videos from Grammarly


Installing and Using Read&Write

Written Instructions

Written Instructions for installing Read&Write in your Google Chrome Browser

Video Instructions

  1. Brief Description of Read&Write from HCOS' point of view
  2. Downloading Chrome
  3. Logging into Chrome with HCOS Student Account
  4. Adding the Read&Write Extension
  5. Google Drive - part of your HCOS Account
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  6. Basic Functions of Read&Write

    1. Check It
    2. Word Prediction
    3. Dictionary (can read aloud)
    4. Picture Dictionary
    5. Text-to-Speech Tools
    6. Screenshot Reader
    7. Audio Maker
    8. Web Search
    9. Screen Mask (for students with visual tracking issues or Irlen syndrome)
    10. Talk&Type
    11. Translator
    12. Highlighter, Clear Highlights and Collect Highlights
    13. Vocabulary
    14. Voice Note
    15. Practice Reading Aloud

Quick Reference Chat - might be worthwhile printing

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Video recorded May 8th as part of pilot training with some HCOS teachers.  Please watch if you want more in-depth training to support your child/student.

Documents from the training

Read&Write is also known as Google Read and Write

Using Read&Write with Provincial Assessments

For students who are wanting to use Read&Write for their Provincial Assessments.

  1. Please contact Allison Miles (amiles@onlineschool.ca) to notify her that you plan on using Read&Write so we can ensure we are prepared for your assessment date.
  2. Ensure Read&Write is installed as an extension of your HCOS Chrome Account (must be a HCOS account) Here are video instructions for use of Read&Write.
  3. The provincial assessments, HCOS Chromebooks are provided.
  4. You will need your HCOS Google Login for the exam.  
    1. eg. firstname.lastname@student.onlineschool.ca
    2. Password for your @student.onlineschool.ca account
  5. Turn on the Chromebook marked Read&Write (please ask the invigilator for one of these Chromebooks)
  6. Use your firstname.lastname@student.onlineschool.ca account/email address

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6. Use your password from your firstname.lastname@student.onlineschool.ca

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7. Your Chrome browser will open. It may take several minutes for your existing extensions to install. Read&Write will install if you had it installed on your home computer with your HCOS account. You can also click here to install the extension.   

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8. Once logged in and your HCOS Chrome Browser has updated the Extensions, please go to this page for the Assessment and click on the "Secure Accomodations".  For practicing click on "Accomodations Samples".