General Information

10 FAQs for Back to School

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1. How do you lease a computer/tablet/iPad? 

Our computer lease program is available. For more information and forms please visit here.
Please note: You must obtain your Teacher's approval in order for the lease request to be processed.

2. How do you purchase new curriculum?

New guidelines have changed how HCOS can process the purchasing of resources from companies that do not accept HCOS PO#s. For more information see here. For a list of vendors which do accept HCOS PO#s please go here.  For more information visit Purchasing Process for Parents.

3. Do Lesson Providers need a Criminal Record Checks (CRCs)?

A reminder to HCOS Parents and all lesson providers: Provincial Regulations now mandate a Criminal Record Check (CRC) for anyone providing lessons to our students. Organizations need only provide a letter, on official stationery, that a CRC Policy for all staff and volunteers is in place.

Individual Lesson Providers MUST have a CRC done through the Ministry of Justice (RCMP CRCs are not acceptable). HCOS cannot process and pay invoices unless a valid CRC or CRC policy has been confirmed. For more information and to apply for a Criminal Record Check, please contact the HCOS office at office@onlineschool.ca.

4. What are FSAs?

The Foundation Skills Assessment is an annual, province-wide assessment of British Columbia students’ academic skills, and provides a snapshot of how well BC students are learning foundation skills in Reading Comprehension, Writing, and Numeracy. These are standardized tests held for students in Grades 4 and 7. 

These tests are not optional unless students meet a very narrow set of requirements for exemption.

5. How do I access Moodle?

Moodle is your students online classroom and is a required part of any online or hybrid course. In addition, some individualized teachers also use Moodle as a way to track submissions and other documents. For steps on how to access Moodle click here.

6. How do I use the Learning Commons search portal?

The mission for the HCOS Learning Commons is to provide Christian community, discipleship, innovation and literacy to all our patrons and staff. As we purchase our collection of digital and non-digital resources we try to discern what meets the needs of all our schools from a Christian perspective. Here is more information for returning patrons.

7. Why should a family value learning a second language?

To find out more information on learning a second language please visit our second language page.

8. What subscriptions does the Learning Commons offer?

Online subscriptions are available to teachers and families through Learning Commons. To find out more information on specific subject related subscriptions, click here.

9. How do Student Learning Plans (SLP) work?

The Student Learning Plans (SLPs) are very important documents. It is the first document that the Ministry looks at when they are checking to see if we are following the government guidelines (SLP page).

10. Are there are important dates that we should know?

For specific information about deadlines and due dates please go to our SOPHIE page: Important Dates 2019/2020

Acronyms

At Heritage Christian Online School we tend to use a lot of acronyms. Here is a chart to let help you understand the common acronyms that we use often.

Acronym

Definition

BCOS

BC Online School

DL

Distributed Learning

Encom

 The data base used for tracking all students

FSA

Foundation Skill Assessment

HS

Home School

HCS

Heritage Christian School

HCOS

Heritage Christian Online School

IEP

Individual Education Plan (written for children with SE funding and/or learning exceptionalities)

KCCS

Kelowna Christian Centre Society

LS

Learning Services

SE

Special Education

SLP

Student Learning Plans

 

 

Administration and Staff Contacts

 

This page provides contact information for our school administration and office staff.

Administration

Name

Title

Email

Contact For Information Regarding

   

Sara Kraushar

Academic Head of School

skraushar@onlineschool.ca 

 

   

Craig Kwiatkowski

Business Head of School

ckwiatkowski@onlineschool.ca 

 

   

Jeff Laird 

Director of K-9

jlaird@onlineschool.ca 

  • K- 9 individualized program, i.e. enrollment, support teacher, etc.

Chelsea Bitgood

Director of Grad Program

chelsea.bitgood@onlineschool.ca 

  • Course selection and enrollment,
  • graduation requirements, provincial exams and assessments,
  • BCOS and cross-enrollment for grades 10-12 or adult students

Calvin Johnston

Director of Special Education

cjohnston@onlineschool.ca 

  • The SE Program
   

Bill Marsh

SE Business Director

bmarsh@onlineschool.ca 

  • Finances in the SE Program
   

Carmen Timmermans

Director of Learning Services

ctimmermans@onlineschool.ca 

  • Access to  learning services supports for diverse learners

Karen Roeck

Director of Middle School Instruction

karen.roeck@onlineschool.ca 
  • Grade 5-9 online programs

Christine Loewen

Director of Learning Groups

cloewen@onlineschool.ca 

Face to face programs:

  • Community Connections
  • Learning Groups 
  • Co-ops

Pippa Davies

Director of Learning Commons

pdavies@onlineschool.ca 

  • Learning Commons Resources

Office Contacts

Name

Title

Email

Contact For Information Regarding

   

Sarah Roberts

Registrar

sarah.roberts@onlineschool.ca 

  • Enrollment
  • Admissions

Ted Gerk

Director of Operations

tgerk@onlineschool.ca 

  • Computer leases
   
Carole Chobot Receptionist 

office@onlineschool.ca 

  • General inquiries
Aubri Reid Accounts & Purchasing Manager

areid@onlineschool.ca 

  • Student resource accounts
  • Tuition
  • Bursaries

Donna Perret

Purchasing Lead

dperret@onlineschool.ca 

 

   
Cynthia Duncalfe Curriculum Consultant

cynthia.duncalfe@onlineschool.ca 

  • Curriculum questions
Chantelle Olsson-Chang Donor Relations Facilitator

forward.together@onlineschool.ca 

  • Interest in being part of our bursary support program
  • Interest in being part of the Forward Together Campaign
Claire Pollok Homeschool Registered Liaison

cpollock@onlineschool.ca 

  • Registered home learners
Learning Groups Support Team

Learning Groups

lg@onlineschool.ca 

Face to face programs:

  • Community Connections
  • Learning Groups 
  • Co-ops

Support Team

Technical Support tickets@onlineschool.ca 

Help desk

  • Computer support
  • Username and password for Encom 
Phone: 1-877-862-2375
   

Margaret Basaraba

Subscriptions Facilitator  margaret.basaraba@onlineschool.ca 
  • Subscription Inquiries
   


Curriculum Picks

When you are new to home educating it can be overwhelming to try and figure out what curriculum to use.  To help with this, we suggest you:

  1. Familiarize yourself with the resources available to you through our Learning Commons.  
  2. Review our Curriculum Picks options by grade and subject to assist you in addressing the BC Ministry of Education learning standards. Remember, these options are pick-and-choose, you do not need to purchase the whole package.
  3. Select and purchase curriculum.  Homeschool Canada has committed to carrying the Curriculum Picks. Orders can be placed through the HCOS Purchasing Department via the Curriculum Order Form.

Please note that although these options are correlated to the content competencies, your support teacher may request additional evidence that the curricular competencies have also been met. This may require the use of digital technologies.

For further information about the resources contact:

Foundational Beliefs

Statement of Faith

  1. We believe in the Bible to be the only infallible Word of God inspired by the Holy Spirit.
  2. We believe that there is one God, eternally existent in three persons: God the Father, God the Son and God the Holy Spirit.
  3. We believe that God is the creator of all things.
  4. We believe in the deity of our Lord Jesus Christ, in His virgin birth, in His bodily resurrection, in His ascension to the right hand of the Father, and in the blessed hope of His personal & visible return to this earth.
  5. We believe that salvation is available to all who call on the name of the Lord Jesus.
  6. We believe that His shed blood on the cross is sufficient to cleanse every person of his/her sins should he/she choose to repent.
  7. We believe in the present day ministry of the Holy Spirit, in the indwelling of the Holy Spirit within each believer, in the baptism of the Holy Spirit, and in the gifts of the Holy Spirit.
  8. We believe in the unity of all believers in Christ.
  9. Therefore, we believe that man is to live in obedience to God's Word as a response to salvation in Jesus: to enjoy Him; to be directed by Him; and to please Him by doing justly, loving mercy, and walking humbly with Him.

Code of Conduct

  1. Employees and contractors will agree with the Statement of Faith.
  2. Employees and contractors will conduct themselves according to high professional standards.
  3. Employees and contractors will avoid contentious and divisive behaviour, working to maintain a spirit of unity.

Philosophy of Education

  1. Courses, curriculum, and teaching will be delivered from a Christian worldview and perspective.
  2. Biblical truth and discipleship are central to our delivery of education.
  3. Parents and teachers will encourage children to discover their gifts and calling in God.
  4. Parents are ultimately responsible for the education and discipleship of their children, supported by the church and school.

Frequently Asked Questions

This is a landing page that has been designed to direct you to specific FAQs in the varying departments here at HCOS. 

General FAQs

How do I obtain resources for the start of the school year?

Families should contact their support teacher or Grad Program course teacher to discuss resources. Once resources have been agreed upon, you can make a curriculum purchase using your HCOS Purchase Order (PO) Number or through our Purchasing Department. For more information please see the following:

Can I join HCOS during the school year? 

Yes, if departments are not at capacity, we accept students year round. Once at capacity we will waitlist new applicants for priority acceptance.

When does my K-9 support teacher contact me?

Generally, support teachers will reach out to families toward the end of August. They will start by making sure they have your correct email address and then move to ensuring you have resources in place for the upcoming school year as they work with you to build the Student Learning Plan (SLP).

Support teachers may reach out prior to the end of the previous school year, but the majority of communication starts at the end of August. 

What does a school year look like at HCOS?

HCOS follows a typical calendar school year, starting in September and goes until June.  

Our K-9 program encourages students to complete Individualized and Online Courses within this ten month time period, although there are times when short extensions are a viable option for both types of courses. 

Students in our Grad Program have up to 1 year to finish their courses. Typically students will complete their courses from September to mid-June. Anything submitted by mid June will be reported during June report cards, however if students have yet to complete their courses they are welcome to continue working during the summer term. 

To see important dates for our 2021/2022 school year, please visit our School Calendar for Families.  

How many hours per weekday should we be doing school at home?

This answer will largely depend upon the grade your student is in, as well as the individualized learning plan developed to specifically meet your child’s needs. 

As a general guideline, students in grades K-9 can allocate their time for core academic subjects as follows: 30 minutes multiplied by the grade of a student. For example, a grade 5 student should spend 3 hours a day working on Math, Language Arts, Social Studies, Science and a Second Language. In addition to the core academic subjects, students should also spend time working on the remaining four subjects, Christian Studies, PE and Health, Career Education and ADST. These subjects should be completed largely through activity based learning. 

For students in our Grad Program, the amount of time will be based upon the student's course load. Each student course load varies in number and often varies depending on the courses chosen in any given year. As a general guideline, a student in our grad program can expect to work approximately 4-6 hours a week per course if they spread their course work over 10 months.

If the need arises, can my child integrate back into a campus school?

Yes, students that attend HCOS can integrate back into a campus school. 

For students in grades K-9, it is recommended that this transition takes place between school years whenever possible. 

Students in the grad program can also make this transition back into a campus school. The credits earned for completing courses through HCOS are reported to the Ministry of Education, their transcript will reflect these credits and will follow the student to another educational institution of their choosing. 

Please feel free to connect with your support teacher, regional admin, or grad advisor as they can provide insight regarding this decision and can help with this transition. 

Do you have face to face opportunities for students? 

Yes, face to face opportunities are available to our families through Learning Groups. Learning Groups (LG) is a program that is committed to offering innovative, Christ-centered educational opportunities for home learners virtually and face to face, through a variety of activities offered in communities around the province. 

For more information about these programs, please visit our LG Website

How are curriculum, lessons and other school-related costs provided for?

Please view our admissions page on our school website to find out more information regarding tuition and resources. 

What is the difference between homeschool registration and distributed learning enrollment?

For more information regarding the difference between Enrolled and Registered, please view our School website

Learning Commons resources available for Registered and Enrolled students vary, please visit our Overview of Access to Resources to find out more information.

What is my role as a homeschool parent?

We recognize parents as integral to the education of their children. In the Individualized approach your role is to collaborate with your child and teacher to design a unique Student Learning Plan (SLP). A SLP is designed according to the interests and learning needs of the student. Each SLP will be unique and will reflect your family's preferred method of learning. As a parent, you are in charge of supporting your child's learning by providing a suitable environment, offering educational resources to support the SLP, and communicating regularly with your teacher to provide information for assessment. Collaboratively the parent and teacher will work together as a team to ensure that each student experiences success throughout the year by achieving the goals set in the SLP. 

If your child is enrolled in online courses it is your role to ensure that they are actively engaged in their studies, that they have access to the course via a computer and internet, and that they are communicating regularly with their teacher. You may also review all communication, via email, between your child and their teacher.

View our Understanding Your Students SLP for more information.
View our Accessing Moodle for Parents page.
View our Viewing Student Moodle Progress page

What is the Role of our teacher?

Our teachers are in charge of overseeing your child's education, supporting your child as they work towards the goals in the SLP and assessing your child's progress. 

In the Individualized approach the teacher's primary role is to guide, support and account for learning. Our teachers work with each family to help students achieve their goals as set out in the Student Learning Plan (SLP). They work hard to establish relationships with each home learning family. Our teachers oversee the assessment process and work together with the parent to ensure that the BC curriculum competencies are covered.

In online courses our teachers communicate regularly with the student, offer synchronous instruction at scheduled times and will assess the assignments and work submitted to their online teacher. The teacher will administer tests, often with your supervision. You will receive abundant communication via email regarding your child's progress in each course.

View our Assessment Chapter for more information. 

Can I choose my own curriculum?

Yes! You are free to choose from all curriculum in consultation with your support teacher. Our Learning Commons has been designed to provide families with great selection when it comes to curriculum resources, textbooks, subscriptions and even unit study kits. We also have a curriculum consultant who is available and would be happy to assist and advise you in choosing resources that best suit your needs. 

Are you an accredited K-12 school in BC?

Yes! We offer support from kindergarten right through to graduation. Our students who fulfill graduation requirements receive the BC Dogwood High School Diploma.

Can you enroll students from anywhere in BC?

Yes! We accept students from all regions in BC and aim to pair them with local teachers.

What kind of computer do I need for online programs?

Our online courses are designed to work on most popular operating systems and in most browsers. 

Operating Systems:

  • Windows
  • macOS
  • Chrome OS
  • Linux

Web Browsers:

  • Mozilla Firefox
  • Google Chrome
  • Apple Safari
  • Microsoft Edge

Office Suites:

  • Microsoft Office
  • LibreOffice
  • Google Docs
  • Apple iWork Apps

Notes

  • Due to the nature of most courses, an iPad or other tablet will not be sufficient.
  • Some courses may require a printer, and a digital camera or scanner.
  • Our tech support is experienced with all technologies mentioned above, and can offer support via tickets@onlineschool.ca.
  • Due to compatibility issues with iWorks (Pages, Keynote, and Numbers) students are advised to export as a Microsoft file prior to submitting.
Do I need an Email address?

Yes, an email address is required for the guardian of the student and this email will be used during the enrollment process and to correspond with your teacher(s).  Students taking online courses will need an email address to receive notifications of marking and important dates. Students may use the same email address as the parent.  If you need an email address, you can create a free one either through Gmail, or Outlook.com.

Is internet access required, and if so, what type of Internet connection do I need?

Yes, if you participate in our online school program then you will be required to have internet access. We recommend a minimum of 25Mbps per second to ensure smooth delivery of online content.

What type of information is recorded when viewing this website? 

Like most online services, we gather information that web browsers and servers typically make available, such as the browser type, language preference, referring page, and the date and time of each visitor request. We collect this information to better understand how visitors interact with our sites and services so we can further improve them. The information resides solely on our servers (in Kelowna, British Columbia) and will not be made available to external parties.

 

 

















 

HCOS Student Awards

HCOS students have the opportunity to be recognized each year, based upon three distinct awards. These awards derive from our Learner Profile and connect to our Head, Heart and Hands model.  This page provides information about and outlines the requirements for each award.  


Honour Roll & Principal's List (Grades 10-12)

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Honour Roll

To receive Honour Roll recognition at HCOS, a student must attain an average percentage of at least 80% in all subjects. A percentage of less than 60% or a grade of C-, I or F in any subject means the student is not eligible for the Honour Roll.

Students in Grades 10 and 11 must have completed a minimum of seven courses with HCOS toward their Dogwood Diploma, one of which must be a Christian Studies course, by the June reporting period in order to be eligible. 

Students in Grade 12 must have completed a minimum of six courses with HCOS toward their Dogwood Diploma, one of which must be a Christian Studies course, by the June reporting period in order to be eligible. 

Courses must be completed within the school year, which includes the previous summer. For example, if a student is in Grade 12 during the 2021/2022 school year, courses completed from July 2021 until June 2022 count.

Principal's List

Based on the same Honour Roll Criteria above, the top 10% of each Grade will receive the distinction of Principal's List.

Calculating Honour Roll Standing

Final course marks will be used to calculate Honour Roll standing. To calculate standing, total the percentages and divide by the number of subjects. For example:

  1. Calculate total percentage points by adding up the percentage earned in each course.
  2. Divide the total by the number of eligible subjects studied. This is the average.
  3. If the average is between 80%-100% and if all the criteria have been met, the student has achieved Honour Roll status. Principal's List status will be awarded to students identified as earning percentages in the top 10% of each grade.

Character Award (K-12)

image-1634682295512.pngThe Character Award recognizes and promotes character development in our students. Each year teachers will have the opportunity to nominate students who demonstrate on a consistent basis, the qualities within our Learner Profile or Biblical Attributes Profile.  

Service Award (K-12)

image-1634682300476.pngThe Service Award recognizes students who actively serve within their community. Students can receive this award by meeting the requirements below and completing the Service Award Form.    

Requirements:

Some suggested areas of service are (but not limited to):

 

HCOS Face-to-Face Protocols

HCOS protocols for face to face programming are formulated in alignment with HCOS Mission Vision and Values and in conjunction with guidance received from the Ministry of Education K-12 Educational Recovery Plan. Below are the general protocols that will be in place as we transition back to face to face learning this fall and promote a safe and caring learning environments for all.

This page will be updated as needed and is current with information received October 1, 2021

Note: Nuances may vary per event, learning activity and region; the Coordinator will communicate information and protocols as applicable in that setting.

  Key points and on-site protocols to note: 

Parent Initiated Activities

Learning Group School Run events

Sources

The K-12 Educational Recovery Plan

Provincial COVID-19 Communicable Disease Guidelines for K-12 Settings 

Safe Schools Website



New Curriculum Purchasing Procedure

New guidelines have changed how HCOS can process the purchasing of resources from companies that do not accept HCOS PO#s. Before filling out the order form, to check if a vendor accepts HCOS PO#s please go here.

Instructions

When you sign into Encom, you will see an option on the tool bar called Curriculum Resources. You will need to click this link to fill out an order form for curriculum purchases from vendors that do not accept your PO#.

Click on the Curriculum Order Form to start the curriculum purchase.

You will be able to order up to 10 items from a single vendor on the form. The template will not allow more. There is a note section on the order form where you can indicate if you are continuing the order on another form.

If you want to make purchases from a variety of vendors, each vendor will require a different order form.

When the I’m Done! box is clicked, you will be asked to fill in your teacher’s email address. If you have not been assigned a teacher, please use the email address of the Regional Administrator who accepted your student’s application to HCOS. A link to your order form will be sent to your teacher who will verify the order before purchases can be made.

Please do not enter a password. That field is for teacher use only.

Verification is required to ensure that the requested item/lesson are part of an active SLP, that there is sufficient funding for the purchase and that there is an equipment agreement, if necessary.

Once the order form has been verified by your teacher, your curriculum order will be submitted to the purchasing office for processing. You will receive an email letting you know that the purchasing department will make the purchase within 3 – 5 days. If there is a problem placing the order, we will contact you. Your teacher may ask that a form be deleted when requested items cannot be approved. An auto-generated email will inform you of the deletion.

The final piece in purchasing curriculum through the purchasing department is to check your funding in Encom to confirm that the order has gone through.

Important Dates

Lesson Purchasing Procedures

As per HCOS policy, lessons and activities will not be available for purchase until October. Close to the time that funding is released for lesson and activity purchases, a link to the Recreational Program order form will be made available alongside the Curriculum order form in Encom.

New: Lessons through a City, District or Municipality recreation center MUST be purchased using the online recreational program order form.

Most of the other lesson/service providers WILL “invoice” (3rd party bill) HCOS for payment by cheque.

Some guidelines that may be helpful:

  1. Many sports clubs (hockey, soccer, gymnastics, dance, etc.) are also willing to 3rd party bill as long as they are informed that there is a 3rd party (HCOS) potentially paying even a portion of the fees.
  2. Regardless of whether paid by cheque or credit card the government requires that HCOS have criminal record check (CRC) confirmation/clearance before paying for any 3rd party lessons. It is recommended that parents call the HCOS Head Office to make a quick check in our database to make sure the lesson provider is approved or whether that process still needs to be completed.

All lesson providers must supply copies of their Criminal Record Check (CRC) policy before payment can be made. CRC policies need to be in compliance with Ministry guidelines.

The recreational program order form will only be for those vendors who will not third party invoice HCOS and require credit card payment (exception: City and Municipality Recreational Centers which must use the recreational program order form).

For further information, contact the purchasing office:

Donna Perret, Lead Purchaser: dperret@onlineschool.ca

Online Course Preview - Guest Pass

If your family would like to preview an online course before committing to it as a part of their education plan, they have the option to receive a five day pass to preview the course. 

Families can send an email to info@onlineschool.ca to request access. Please let the office know what grade and course they are looking for and the office will send them a link for a five day pass. 

Online Session Recordings

A key component of synchronous courses is the ability for students and teachers to build relationships and community through online sessions.  To accomplish this, Heritage Christian Online School has been using Zoom for over 4 years and we believe it is an excellent platform to provide social interaction while educating remotely. We also recognize that there has been a great deal of media coverage around Zoom and privacy issues, which may cause you concern.  Zoom has moved to quickly address a significant majority of these and is committed to addressing the rest. In addition, BC's Ministry of Education has done their due diligence and determined Zoom provides a secure platform with proper protocols in place to address student privacy and security.

In order to facilitate teaching and create a sense of community, especially in a time when we are being asked to practice physical distancing, some teachers choose to make recorded sessions available to students who are unable to attend every session. Recordings will help to ensure they do not feel left out or behind. Videos are recorded locally. Our teachers do not use the Zoom cloud recording service, which ensures the footage is not stored with Zoom.

Teachers who record synchronous sessions will share links through two approved methods:

  1. Vimeo: We have elected to use Vimeo because it allows us to make videos private and easily provide them to students via Moodle or by a password provided to parents. Videos are restricted to services we host.
  2. Google Drive: For students not in Moodle we’ve elected to use Google Drive and link sharing restricted to accounts that are authorized.  Teachers will grant Viewer access and share it with parent addresses only. Teachers may also opt to share directly with their students if they are using Google Classroom.

We believe that these options provide a secure means of ensuring a student can “be present” while not able to attend.  If you are not comfortable with your child being recorded, please feel free to turn off the video and audio during the class. If that is insufficient please contact your teacher to determine if there are alternatives to ensure your student is still able to participate.  

For more information please review our Online Session Recording policy. If you have questions or concerns please email zoom@onlineschool.ca.

Parent Acknowledgement and Consent

Prior to attending a Zoom session that will be recorded please ensure you have filled out the Online Recording Consent form. Your teacher will receive a notification of your consent. If the form has not been filled out students will not be allowed to attend.

Please speak with your teacher before filling out the form above. Not all courses will be recorded or use Zoom in this manner, so the form is not required of all families. Your teacher will notify you if it is required.


Online Session Recording Policy

  1. Ensure all parents are aware of the possibility of a recording and acknowledge and complete the Online Recording Consent form and ensure no student whose parents have not consented is included in a recording.
  2. Will upload the video to one of two approved sources:
    1. Vimeo - ensuring all videos are set to Private and have a password
    2. Google Drive - ensuring the link is only shared with individual email addresses
  3. Work with families, to the best of their ability to find alternatives for students who want to attend but whose parents do not want their image or name in a recording. Where a solution cannot be reached the student will be unable to participate in live sessions.

Resource Vendor Directory

After consultation with their support teacher, parents may purchase curriculum from vendors of their choice. Vendors on the list below have provided instructions on the best way to make a purchase from them. Please read the instructions carefully and make your order as indicated in the instructions. A vendor's inclusion on this list does not imply HCOS endorses their product.  Families are encouraged to research each curriculum carefully prior to purchasing to ensure it is a good pedagogical and philosophical fit.

Families may also wish to take a look at these Curriculum Picks, which are "all-in-one kits" perfect for assisting the beginner homeschooler. Additionally, our Curriculum Consultant has pulled together a list of Curriculum choices to help parents learn more. 

All purchasing MUST be completed by 11:59 pm on April 15th for the current school year. Remember, even if your favourite is not on this list, the chances are that we can get it for you! Let us help you! Email tgerk@onlineschool.ca to start the process.

Please Note: Parents who order from International vendors to Canada are responsible for any customs or brokerage fees. Unfortunately, parents CANNOT ship to a US address, as HCOS, as the owner of the curriculum, would be liable for brokerage and customs fees. 

Information about HCOS Purchase Order (PO) Numbers

HCOS (PO) numbers are issued after successful enrollment and receipt of all required documentation. You will need a PO number to order or buy directly from these vendors as schools are not able to reimburse parents for curriculum purchases.

Curriculum on Loan Agreement: Please refer to this page for details.

Lessons: Can be billed in two installments (September to January and February to June). Separate invoices are required for each installment.

Returns: All refunds and credits are made to HCOS, not to parents. Credits must be used to purchase further materials from the vendor.

Vendor Refund and Purchasing Policies: Please carefully read over each vendors refund and purchasing policies prior to making a purchase. 

Resource Vendor Directory

Vendors Subject Related

How to Place an Order

ABB Creations Ltd Language Arts
Phone: 1-877-368-7890
ABC Academic Books Inc. General
In Store: give PO# at time of purchase Phone: 604-222-2772
ABC Christian Store (Seventh Day Adventist Book Store) Bible
Phone: 604-859-2566 or 1-800-765-6955
Abeka Book General
Please visit SOPHIE for information on how to make a purchase from Abeka Books and Abeka Academy
Amazon.ca  
Use the Curriculum Order form to place your order.
Anchor Academic Services General

Phone: 604-372-0240

Toll Free: 1-800-276-0078

Online: at checkout there is an option to bill the school using your PO# information 

Answers in Genesis Bible & Science
Phone: 1-855-513-0225
Bennett Projects Language Arts
Please go to the contact section of their website; leave a comment with what you would like to buy, along with your name, address and PO number.
BJU Press General
Phone: 250-338-8454
Email: paulcindyjohnson@mac.com Contact is Cindy Johnson.
Blue Mantle Educational Supplies General
Online: there is a place to enter PO#. Be sure to write the school name in the comment space.
Brave Writer Language Arts
Email: help@bravewriter.com. Include PO#.
Bridge the Gap Math (Laurie Beesting) Math
Please Include: school name, PO#, quantity required, student name, delivery address, contact telephone #
Contact is Laurie 
Camp Homewood Bible
Register Online: Place $100 deposit. Upon receipt of registration, Camp Homewood will invoice HCOS. When they receive payment the deposit will be returned to the parent.
Canadian Home Education Resources (CHER) Comprehensive
Online: there is a place to enter PO# and include school name.
Castle Rock Research BC General
Email: orders@castlerockresearch.com. Include PO# & school name with order.
Center for Literary Education Language Arts
Mail: CenterForLit, 3350 Beck Rd, Rice, WA 99167 USA. Include PO# & school name with order.
Chacha & Chicky Supplies Corp Science
Online: Visit our website, click on the “Home Schooling” tab at the top of the page and complete the Order Form
Christian Book & Music Bible, Language Arts & General
Phone: 1-800-663-6259
Email: victoria@christianbookandmusic.com. In store: Give PO# at time of purchase.
Christian Light Publications General
Phone: 1-800-776-0478
ChristianBook.com  
Use the Curriculum Order form to place your order.
Classical Conversations  
Use the Curriculum Order form to place your order.
Classical Education Books General
Online: Enter PO# at checkout as a payment option.
*If you have any questions, email info@classicaleducationbooks.ca. As per Classical Education Books refund policy, they will not accept returns for any orders purchased through PO’s.
Classroom Complete Press General
Teacher initiates order by Email: service@classroomcompletepress.comInclude family address, PO#, school name & amount of purchase.
CMCO Publications General
Phone: 807-487-1071
Please tell us which organization to bill the order to, the PO#, and the ship-to address.
Online: If you order from the website, please add this info in the comments.
Coho Books Language Arts
Online: Include PO# information
Email: info@cohobooks.com. Include PO# and School name with order.
Creation Ministries General
Phone: 1-888-251-5360
Creation Science of B.C. Bible & Science
 Phone: 778-887-3971 or 604-535-0019
Crescent Beach Publishing Math
Email: rjmickelson@telus.net. Include school name, PO# and HCOS fax number: (250) 762-9277 with order.
Fax: 604-538-5454
Diana Waring Presents General
Email: orders@dianawaring.com Phone: 1(765) 617-4739 Include PO#, School name with order.
Digital Frog International Science
Online: choosing to pay by PO#, send PO# and School name. Please Email thefrogladies@digitalfrog.com after ordering.
Dynamic Classroom Inc. (Math Help) Math
Phone: (604-592-9309)
Essentials in Writing Language Arts
Online: Order directly from The Learning House 
Evan Moor General
Parent sends in order to be invoiced - include HCOS account number (Call HCOS Purchasing office for account number - 250-862-1627)
Online: There is a place at check out to include PO# - Include school billing information and your shipping info. Contact: Lorin Tash @1-800-777-4362 EXT 136
Excellent Resources (Canadian division of Institute for Excellence in Writing) Language Arts
Phone:1-877-825-7414
Email: bev@excellentresources.net Online: the order form includes a place for PO# information.
Gather ‘Round Homeschool General

Use the Curriculum Order form to place your order. Minimum order requirement on digital items is $130CAD or $95US before shipping and taxes

 

Great Commission Languages - French Second Language
Email: Peter Sherwood at peter@theeasyfrench.com.
Great Commission Languages - Spanish Second Language Email: Peter Sherwood at peter@theeasyfrench.com.
Heritage Resources Comprehensive Online: Please enter your name & mailing address. Once your order is ready to be placed, select purchase order for payment. You can select the school & enter your PO number. 
Hewitt Homeschooling Resources Language Arts
Email: sales@hewitthomeschooling.com. Include PO#, shipping Info & HCOS account (Call HCOS Purchasing office for account number - 250-862-1627) Take Note: the shipping cost will be approximately $40.00 to $60.00.
Homeschool Buyers Co-op  
Use the Curriculum Order form to place your order.
Homeschool Canada Comprehensive Use the Curriculum Order form to place your order.
Homeschool Potpourri General
In store: Give PO# at time of purchase.
House of James Bible, Language Arts & General
Phone: 1.800.665.8828
Email: info@houseofjames.com  Online: Enter PO# & School for billing in the Notes Section.
Indigo   Use the Curriculum Order form to place your order.
Inheritance Publications General  
Institute for Excellence in Writing Language Arts
Phone: 1-800-856-5815 for our customer service team. 
*Must be placed over the phone
Joy Center of Learning General
Phone: Toll Free 1(800) 653-4231
Junior Genius Kits Science  
Kennedy’s Parable Bible
Online orders are completed within the store and require the PO# along with the student's and parent's full name to complete the transaction. If it is something we do not carry on a regular basis then we require payment up front for the products/books. Normally ordering something that is not regularly carried takes about 2 weeks to come to the store. If it is a purchase in store, then we would require the same information as an online order. There is a possibility that in future we will require the phone number of the customer.
Kingdom Quilts Art
Email: m.platt@kingdomquilts.com to place your order. All HCOS students receive 10% off.
Kiwi Co   Use the Curriculum Order form to place your order.
Kool & Child General
Phone: 1-888-390-1775
In store: Give PO# at time of purchase.
Living Books Curriculum (Charlotte Mason) General
Email: charlottemason@gmail.com Include PO# and School name
Loadza Toyz General
In store: Give PO# at time of purchase.
Malachi Man General
Email: Richard Snyder richard@malachiman.com.
Marshall Cavendish Education General
Online: There is a place to include PO# and School name with order. Contact person Norma Palazzo, 800-821-9881 Ext. 337
MathCanada (Math-U-See) Math
Phone: 250-590-6761,
Toll Free: 1-888-854-6284
Online: entering your HCOS PO # at checkout
Milestone Books - Rod & Staff General
Phone: 1-800-761-0234
Online: Enter your shipping info & school billing info. At check out, choose payment by mail then in the note section, enter PO# and School name.
Mulberry Bush Store General
Email: mulberrypv@shawbiz.ca Include PO# and School name.
In store: Give PO# at time of purchase.
My Father’s World General
Phone: 573.202.2000 (no toll free #) PO# and School name necessary for purchase.
Nicole the Math Lady Math
Email: info@nicolethemathlady.com. Please include: School name and Desired membership.
Northwest Treasures Science
Phone: (425) 488-6848
Northwoods Press (Donna Ward) Social Studies
Online: www.donnaward.net. Enter your P.O.# and School contact information in the appropriate fields on the address page. You can enter different Bill To and Ship To addresses. Then choose the Pay by Cheque option.
Odin Books General
Orders for Odin Books have to go through the HCOS Purchasing department.
Ogopogo's Treasure Chest General
In Store: Give PO# at time of purchase.
One Year Adventure Novel / Clear Water Press Language Arts
Phone: 1-888-481-4550
Outschool   Use the Curriculum Order form to place your order.
Parasource / Sunday School General
Phone: 519-442-7853 
Toll free: 1-800-263-2664.
Please include the PO# and the school account number when making purchase. (Call HCOS Purchasing office for account number - 250-862-1627)
Precept Ministries Canada Bible
Online: Enter the appropriate PO# in the Notes section at checkout
Rainbow Horizons Publishing / Classroom Complete Press General
Teacher places order by Phone: 1-800-663-3609 Include parent shipping information, items and amount allowed for order. Specify that this is a Canadian order. They are sister companies so they both accept PO# 28.08 AN
Regent College Bookstore General
*Purchases must be completed through email, as website doesn't handle orders.
Right Start math (Activities for Learning) Math
Rod & Staff General  
Scholar's Choice General
Online: At check out there is a place to enter PO#. Make to enter Shipping address & HCOS Billing address.
Scholastic General
Include Billing Address, Parent Name, Shipping Address, Student Name, PO# along with a verification letter from HCOS (contact HCOS main office for letter) on letterhead which lists the parent’s address for shipping and states that the student is enrolled with Heritage Christian Online School.
School House Teaching Supplies General
Phone: 250-385-9030
Email: schoolhouseteachingsupplies@shaw.ca. Orders must be accompanied by a letter from the teacher stating that the family has enough funding for the order to go through.
Science Shepherd Science
Smarts General
Online: Enter PO# & school name in note section.
Phone: 250-515-0775
Sonlight Curriculum General
In subject line enter: PO# Order
Spectrum Educational Supplies General
Email: customerservice@spectrumed.com with the following information:
Billing address:
Heritage Christian Online School
905 Badke Road,
Kelowna, BC V1X 5Z5
Shipping address:
Your Address
PO#
Your PO Number
Itemized list of items to be purchased.
Spelling You See & Analytical Grammar Language Arts
Phone: 250-590-6761
Toll Free: 1-888-854-6284
Online: enter your HCOS PO # during the checkout process
StyleWriter Canada Language Arts
Online: PO Information boxes are included on the Check Out Page. 
Teaching Textbooks Math
Email: purchaseorders@teachingtextbooks.com with the following information: Purchase Order Number, Parent's Name, Physical Address & Products needed. Please note Teaching Textbooks no longer accepts orders via phone.
The Good and the Beautiful General
Email: support@goodandbeautiful.com Please include the subject line: Heritage Christian Purchase Order.
The Great Canadian Adventure Social Studies
Online: Submit orders via email/website message stating the name of your board, PO number, and shipping address.
The Learning House Comprehensive
Use the Curriculum Order form to place your order.
The Teachers' Learning Store General
In Store: the vendor has a form to be filled out with PO# information. Online: There is a space to enter PO#.
Tree of Life School & Book Service General
Email: dflewelling@treeoflifeathome.com Online: Include PO# and School name in comment section.
Usborne Books Language Arts
Families will order through their local, school certified rep.
Vernon Teach and Learn General
In Store: Give PO# at time of purchase.
Online: Customers can now use PO at time of purchase.
Voice of the Martyrs Canada Bible
Phone: 1-888-298-6423
Online
Volume One Bookstore General  
Winter Promise Publishing General
Phone: 231-303-1028
Wintergreen Learning Resources General
Phone: 1-800-268-1268.
Ask for Customer Service.

If you have a particular vendor you would like to see included have them contact us:

Resources and Curriculum

All purchasing MUST be completed by 11:59 pm on April 15th for the current school year. Remember, even if your favourite is not on this list, the chances are that we can get it for you! Let us help you! Email tgerk@onlineschool.ca to start the process.

Please Note: Parents who order from US vendors to Canada are responsible for any customs or brokerages fees.
Parents CANNOT ship to a US address, even with cheaper postage, as HCOS, as the owner of the curriculum, would be liable for brokerage and customs fees.

We offer a variety of resources to help families get curriculum and other school supplies such as pre-made resources packages, and science kits. Be sure to look through our extensive list of Resource Vendors which accept HCOS PO numbers!

Resource Vendor Directory

View an extensive list of approved vendors, curriculum suppliers, and educational service providers which accept HCOS Purchase Order numbers.
New Curriculum Purchasing Procedure

New guidelines have changed how HCOS can process the purchasing of resources from companies that do not accept HCOS PO#s.

Computer/Tablet/iPad Lease Form

HCOS families with curriculum funding are sometimes able to take advantage of our computer/tablet lease program.

Lesson Invoice Submission Form

Lesson providers are able to use our online form for submitting lesson invoices.

Learning Commons Resources

Our Learning Commons provides a vast spectrum of resources for every grade and subject. Unit Study Kits are an excellent way to address standards in a variety of subjects.  Additionally, please refer to this detailed Curriculum Options page for print curriculum recommendations.

Curriculum Picks

We have collaborated with resource vendors to develop curriculum packages that will help you meet the requirements of BC’s new curriculum standards.

 

Safety for at Home Learners

StudentSafety.png.jpg

Fire, Earthquake, Lockdown and other emergencies can happen at any time or place. Just because a student is learning from a home environment doesn't mean they are free from danger. Emergency preparedness helps students and families be ready and act in ways which will give the best chances of survival during and emergency. 

Emergency Preparedness 

Students and families need to be prepared and know how to handle and respond to emergency situations.  Families should prepare and practice for the following:

Fire Drills- 6 times per year
Earthquake Drills- 3 times per year
Lockdown Drills- 2 times per year
Other emergency situations (determined by location e.g. forest fire, flooding etc.) 
This information is taken from http://safetydrills.weebly.com/ 

School ID

HCOS can provide School ID for any of our students.

To request a School ID card please fill out the following form.

SOPHIE

Heritage Christian Online School designed SOPHIE to be a central resource that houses procedures and helpful information for staff members and families. SOPHIE is actually an acronym which stands for 

Standard Operating Procedures & Helpful Information Encyclopedia.  

SOPHIE works best if you view it like a library. There are Books available and within each of the books are chapters and pages. The chapters titles provide a general overview of what type of information will be found on the pages within.

For Example:

Please note that chapters are orange and individual pages are blue.

However, the one down fall of this library analogy is that SOPHIE was not necessarily intended to be read like a book (from cover to cover and page to page). And that is where the word "Encyclopedia" is important. SOPHIE has a variety of information and so we encourage families to use SOPHIE like an Encyclopedia, to pop in and find the specific information they are looking for and to pop back out. To help locate a specific topic, use the search function located on the top right-hand side. Our hope is that SOPHIE can answer and provide some information to general questions that you may have. 

Tips and Tricks to Search in SOPHIE:

 

 

StudyForge Subscriptions

StudyForge is an amazing digital curriculum used by thousands of students across Canada and the US.  As an HCOS student, you have access to StudyForge math and science courses that meet British Columbia's learning outcomes. In these courses, there are thousands of helpful and meticulously crafted videos along with practice questions. It can be used as a primary curriculum for individualized courses or as a supplement to other math and science programs.

Available Courses

Math Science
Math 5
Math 6
Math 7
Math 8
Math 9
Science 5
Science 6
Science 7
Science 8
Science 9

Cost

$30/year for access to all StudyForge content. HCOS will automatically deduct this from a student's additional resources in Encom once they have accessed StudyForge.

Getting Started

Step 1 - Create an Account

Go ahead and create an account here.

Step 2 - Join Your Teacher's Group

Once you have created an account you will have access to sample material in StudyForge. In order to access the full courses, you will need to receive a join code from your teacher. Here are the instructions on how to join your teacher's group once you have received a join code.

Helpful Articles

Here are some helpful Knowledge Base articles to help you use StudyForge:

How do I do a lesson?

What can I do in a practice question? 

Vaccination Reporting Regulation

BC's new Vaccination Status Reporting Regulation has been updated and HCOS will continue to provide student lists to the Ministry of Health as requested. HCOS will not be requesting or tracking the vaccination status of students.

To view the latest information of what is required of Heritage Christian Online School by the BC Government, please see here.

If you have any further concerns regarding this please contact Ted Gerk, our Privacy Officer.