Enrollment

Enrolled Program Overview

HCOS will discuss the variety of support services, the responsibilities for families and also miscellaneous information during the initial interview.

HCOS Support

Your Support Teacher will:

Resource Budget

Learning Commons

Learning Groups

Curriculum Consultant 

Curriculum Packages

Foundation Skills Assessment (FSA) Testing

Online courses 

Parent Responsibilities:

Documentation to be sent to HCOS office

Weekly contact with support teacher

  

Enrolled vs. Registered

This page provides more information on the differences between enrolling and registering a student(s). 

Enrolled

Registered

Resources

For an overview of what resources are available for Registered vs. Enrolled students, please visit LC registered vs. enrolled. 

For more information on the difference between enrolling and registering your student(s) please see this document.

How to Re-Enroll or Re-Register at HCOS

This page highlights the process to follow when re-enrolling or re-registering at HCOS.

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PO Numbers will be issued and can be used near the end of April during the week of HCOS Connect.

If you have any questions or need assistance, don't hesitate to contact the HCOS Office (office@onlineschool.ca) or 1-877-862-2375.

If your student is in the Home School Registered program, we have made it possible for you to follow the steps above to re-register.

How to enroll a new sibling (any grade):

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Purchase Order Numbers or PO#s

When you receive a Purchase Order Number (PO#):

Once a child is enrolled at HCOS, they will be issued a PO# once all of the required documents been received by the office.

The office requires:

The PO# - used to order resources: 

Families will receive a PO# from the HCOS office and it is accessible in a student's Encom account. The PO# is used with HCOS Vendors on their websites (HCOS Vendors) or through our Curriculum and Lesson Order Forms (found under the 'Curriculum Resources' tab at the top of a student's home page in Encom. The Curriculum and Lesson Order Forms are used to order resources from non-HCOS Vendor websites and are subject to date restrictions (Lessons only after October 1st of the current school year and Curriculum orders are suspended for the month of July each year)

Budget deadlines and amounts:

The budget for K-9 Students enrolling before September 30th of the current school year (and haven't attended any campus school during the week prior to September 30th) is as follows:

K-9 students enrolling after the end of September pay $0 tuition and receive a $200 resource budget.
K-9 students enrolling after the second enrollment deadline in February pay $0 tuition and don't receive a resource budget.

For K-9 families, the PO# can be used as soon as it is in Encom and it is recommended purchases be made in consultation with:

Students in grades 10-12 pay the following for courses (a resource budget of $50 is available for Individualized Elective Courses only):

Teacher’s Role in the PO# process:

Reimbursement for own dollars spent:

A parent can not be reimbursed for any resource/lesson purchases made out of their own pocket.

Learning Commons Instructions for Enrolled DL Patrons, EAs & Teachers

Using the Search Portal 

Here is a 6-1/2 minute Vimeo with Instructions for enrolled DL patrons using the Learning Commons Search Portal.

Log in:  

Enrolled Patrons and HCOS teachers who have an ENCOM password will log in to the Search Portal at https://hcs.insigniails.com/LibrarySAML/Home, or the link for "Enrolled DL Patrons" if using the Landing Page.  All new patrons will receive their Encom passwords from the school office as soon as they enroll.  If they do not have them please advise to check with tech@onlineschool.ca

Searching:  

Search for an item using the search bar. The default search is by Keyword, but you can choose from the drop-down menu to search by Relevance, Title, Author, Subject, Series etc.  

There is also an Advanced search (with And/Not options) and a Topic Lists search.  

To view a video on how to search, click on the question mark on the far right of the landing page.

Once you've done a search, you will see tabs under the search bar.

 Select one of these tabs, Catalog/eBooks, Subscriptions/Databases, or Weblinks.  You can further refine your search by using the options in the left column to limit results by Material type, Subject, Author, Series and more. Note that the “+” sign adds further options to refine your search; check the boxes you want to refine by, then click on the refresh button to see the refined search.

Unit Study Kits:  

After you have reviewed the digital and physical unit study descriptions on our website here, you can either access them directly from each unit study page, or you can access them within the Learning Commons Search Portal.

The Title Record will show how many kits are available (see “availability” in the screenshot below), and the link to the Online Parent Guide. When you click on the guide it will open in another tab. You can then access the online links while working on the kit!

Note: Even if an item is OUT, on HOLD, or shows no availability at this time, you can still book it for future dates!  

Click on the Title to view more information, or click Book Item.

Booking items:  

When you click on “Book Item”, a calendar will appear (see image below). The small, red numbers indicate how many copies are available on that requested day.  Click on the date, then click “Book Items”.  Most items are loaned for seven weeks and mini unit studies are loaned for four weeks.

To view your bookings and items out:  

Hover over “My Account”, then “My Borrowing”, and then select “Booking”.  

To view all of your bookings for the year:

Enter the “From” and “To” dates. All of your bookings will display.  

You will see:

To view due dates and renew options:  

Hover over the “My Account” icon, then “My Borrowing”, then select “Loan”.  You have the option to click on the renew button to renew items. They will not renew if needed for another patron’s booking. Unit studies can be renewed for 4 weeks; all other items renew for 7 weeks.

Subscriptions and Passwords:

Navigate to the Search Portal and select the Subs/Password tab. Log in with your Encom username and password. You will see a list of subscriptions and find links, usernames and passwords.

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Or navigate to the Learning Commons Website and select the resources tab.

All the subscriptions that the Learning Commons offers are free to our HCOS students.

OverDrive eLibrary:

The OverDrive eLibrary can be accessed in three ways:

 To download a document with the same information as above, please refer to the Google Doc here.