Encom

• Adding a Course in Encom
• Encom Access & Icon Explanation
• Logging Into Encom
• Viewing a Student Report Card

Adding a Course in Encom

For Parents - Please consult your Support Teacher or Grad Advisor before selecting courses.

Parents, you can add courses in Encom only once per year by following these steps. If you have already selected online courses this year, your Support Teacher can add additional ones for you.

1. Sign into Encom

If you need a refresher on how to sign into Encom, please visit here. You can access Encom here, or from our HCOS homepage by clicking on the Log In button at the top right.

2. Add a Course:

When you have successfully signed into Encom, look for the Course Selection button that looks like this:

When you click on this button, it will take you to a list of courses that your child is eligible to enroll in. Click on a course to add it.

As a parent or guardian, you can select courses only once per year, and we recommend that you do so in consultation with your Support Teacher (Gr. 5-9 students) or Grad Advisor (Gr. 10-12 students).

If you want to add a course after your initial selections, or do not see a specific course that you are interested in, please contact your Support Teacher or Grad Advisor.

Encom Access & Icon Explanation

When a student is enrolled, parents/guardians are emailed a User Name and Password for Encom. Please save this information and be sure to record it exactly as it is sent so it can be found easily when needed to access Encom.

To access Encom, go to www.onlineschool.ca

If you forget your username and/or password please contact Tech Support

When you access Encom, this is approximately what you will see. Please take the time to become familiar with the various components of Encom.

The Main Icons Used by Parents/Guardians

The Student Learning Plan (SLP) is an oultine of the courses, activities, goals, and resources used by each student throughout the course of the year.  Teachers collaborate closely with parents/guardians before it is written. When it is complete, it is important to review the SLP to see if there are any other pieces of info to add or adjust. When the SLP is complete, parents/guardians sign off on it using the SLP Parent/Guaridan Sign-Off icon link.

Additional Resources – This icon is where information related to the curriculum budget is tracked. Please check the curriculum budget before making purchases with the Purchase Order number to ensure there are enough funds for the purchase.

The Report Card links directly to each student's report card. If there are any difficulties viewing it, please contact the Support Teacher and they can help. 

The Self-Assessment Survey is completed annually for each student and can be done in combination with the support teacher, student, and parent/guardian. Typically, Support Teachers share information related to this and guide parents through the process.

Select See more items for the student to access where the Learning Standards for each subject can be searched and viewed. This section of Encom can be useful to what the specific Learning Standards are for each subject.

Note:  It is the teacher’s job to track the Learning Standards for students and are open to fielding questions on these for each student.

Select See more items for the student to access the student Contact Information to make sure it's up to date or when it needs to be changed. To see parent/guardian email and other contact information, click on the name above Guardian on the main page in Encom. The HCOS Office should be notified of any changes as well at info@onlineschool.ca .

Logging Into Encom

Sign into Encom

You can access Encom here, or from our HCOS homepage by clicking on the Log In button at the top right:

From the drop-down menu you will select Encom:

You might want to pause and bookmark Encom before you move on.

Now sign-in with the username and password that you received by email when you first registered with HCOS. If you have lost this information, please click on the Lost Your Password? link on Encom. You will receive an email with a link to reset your account information.

Viewing a Student Report Card

To view your student’s report card in Encom, please begin by logging in.

Find the student whose report card you wish to view and click the Report Card button below their name.

You will be taken to the report card page within Encom for your student.

Here you can view a summary of your student’s marks in the given subject areas as well as directly finding the Student Learning Plan (SLP) and Learning Standards available for each course. You will find the Grades and Scales Legend on the right hand side.

Below the report card summary you will find the Term Comments for your student. These comments are for students in Kindergarten through Grade 9. Grad Program, Grades 10 through 12, will only have course specific comments. Select the term you are looking to view: 

Below the Term Comments you will find Internal courses and space for course specific comments.  Internal courses appear for Kindergarten through Grade 9 students who are enrolled in courses with their support teacher.  Comments for these courses are included in the Term Comments section (see above)

Course specific reporting applies to the following course types for Grades 5-12:

• Online
• Online Synchronous
• Virtual Worlds
• Grad Program Individualized and Hybrid
• IEP (modified) Courses

Next, you will find the Student Self-Assessment Survey Questions and Answers. Currently these populate for students in Kindergarten through Grade 9 - Grades 10 through 12 will be added soon.

Lastly, you will see a Promotion box. Once your student has completed their courses for the year, in Kindergarten through Grade 9, your support teacher will use the Promotion Sign-Off box to acknowledge your student has completed their current grade!

In Grad, courses are completed on a one-by-one basis, and often times students will take a different grade levelled course that is not necessarily associated with their current grade level. As such, the promotion box is not significant for Grad Program students. 

In addition, if your student is currently working on a course that was activated in the previous school year (or recently completed a course from the previous school year), updated marks and comments are added to the report card from that school year. To view those updated marks and comments, you will need to change the 'grade' you are viewing to the previous year by selecting a different grade level.

Once you've selected the previous grade level, the report card associated with that year will appear, and you can read any updated comments and grades for courses activated in that school year. 

Please connect with your teacher(s) regarding any questions you have about your student’s report card or how to navigate the sections described above.

In addition to viewing the report card in your browser, you have a few additional options at the top of the page. 

Print Report Card generates a web-based document that can be printed. 
Download PDF generates a PDF file of the report card that you can save to your computer.

You can also navigate to a few other pages directly from the report card. 

Course Selection will take you to the course selection page within Encom. If courses have already been selected this will be locked.

Learning Standards will take you to the overview page for your student’s learning standards. From there, if you select a course, you will be able to see their progress on the curricular competencies within that course. 

Student Learning Plan will take you to your student’s SLP where you can see all outlines for all subject areas and course specific plans. 

SLP Parent/Guardian Sign-Off - Parents of students in Kindergarten through Grade 9 are asked to sign off on their student’s SLP, to show that they are in agreement and worked collaboratively with the Support Teacher to create the plan. This link takes you directly to the form to complete.