Student Discipline Policy
This page provides information on student behaviour expectations and a standard course of action for students who struggle to meet the expectations. Also included on this page is HCOS' policy on our Code of Conduct and Procedural Fairness.
Student Behaviour Expectations and Course of Action
While we don’t anticipate any concerns, it is important to share our expectations and to clarify a course of action should an infraction occur. Parents should review this list with their children before the first class.
Listening and Focusing
- When a teacher or other student is talking, all others should be listening.
- When you want to say something, raise your hand.
- Do your best to refocus quickly. If you are chatting with a partner or group, if something is funny, if there is a larger discussion – enjoy and participate, but then refocus promptly.
- Enjoy your break time, but come back and refocus when called.
- Games or toys are reserved for break times and not during class.
- Please leave all electronics off during class (unless needed for your class).
- Save eating and drinking for snack time.
For students who struggle to meet the expectations, the standard course of action will be as follows::
- Instructors will talk to the student for a once-off or infrequent situation.
- For a common re-occurrence, the student will be sent out of the room to talk with the coordinator. If this happens, the instructor or I will inform the parents and talk with them about it.
- If the situation continues, then the Coordinator will make a time when those involved will all sit down and discuss the issue to plan the way forward. It may be that the parent is required to join their child in the class until the problem is changed or resolved.
- For a major occurrence, it will be as for #2.
Code of Conduct
HCOS Learning Groups are committed to offering innovative, Christ-centered educational opportunities for home learners. As part of Heritage Christian Online School, we adhere to our school mission and values, biblical attributes, policies, protocols and procedures.
- We expect and promote open, honest communication so all students, teachers and families feel safe and valued at all HCOS Learning Group activities.
- Participants are asked to share with an HCOS teacher and or Learning Group Supervisor about any behaviour misconduct or bullying they’ve witnessed so that prompt intervention is possible.
- Our behaviour, tone, and words are important. Students and families are expected to speak and act respectfully towards all involved in HCOS LG Settings. Please refer to the biblical attributes within our learner profile to guide what we are working towards.
- Students are expected to wear modest clothing and refrain from public displays of affection that are unsuitable to a group learning environment.
- Possession or use of weapons (e.g., pocket knives) is prohibited.
- The purpose of Learning Group activities is to support and build community in a welcoming learning environment. Personal media devices should be left at home and not be used during Learning Group activities unless an instructor permits for the purpose of the activity.
Where violations of the code of conduct occur, students' safety and security will be the primary concern. While the goal is to re-integrate students where possible, a student may be asked to refrain from further participation until a meeting can be arranged for all parties to work together to address the situation and develop an appropriate action plan as needed.
Procedural Fairness Policy
These guidelines explain in general terms the principles which are the basis of “procedural fairness” and guide as to how Heritage Christian Online School (HCOS) can effectively address the requirements of “procedural fairness” when developing policies governing their day-to-day operations. HCOS should ensure it incorporates these principles and requirements when developing rules and procedures affecting students or staff.
Requirements of Procedural Fairness
Whenever the legal rights of an individual may be affected by officials exercising legal decision-making authority, there is an expectation that the decision will be made in accordance with the principles of “procedural fairness” and “natural justice”. These principles encompass the following elements:
- If a decision-maker (e.g., a principal or authority) is intending to consider a matter which may affect a person’s rights, that person should be informed of the matter;
- The person should be given a reasonable opportunity to make oral or written submissions to the decision-maker on the matter being considered;
- The person is entitled to know and answer the case against them, that is to say, be informed of and be allowed to respond to all information submitted which might influence a decision prior to the decision being made;
- The person should be told the reasons for the decision;
- The decision-maker should act in a manner which is unbiased, fair and open-minded.
Procedural Fairness and Students
Basic elements of procedural fairness when dealing with student discipline include:
- Students need to be treated with respect and dignity and to know what is expected of them. HCOS should enact codes of conduct and rules that are clear and well communicated
- In accordance with school policy, a student who is accused of breaching a rule should be notified of that of which he/she is accused, with the essential facts of what he/she is alleged to have done.
- [NOTE: In more serious cases, notification should also be given to a student’s parents.]
- An accused student should be given an opportunity to tell his/her side of the story. The right to be heard is a fundamental element of procedural fairness. Where the stakes are minor, this can be satisfied by a director or teacher asking the student to explain her/his actions. More serious matters require more formal investigation and documentation.
- The student and parent should be informed of any appeal or review procedure in accordance with school policy. Some form of appeal, e.g., to the principal, superintendent, principal’s or board’s discipline or appeal committee, or authority/school board, should be provided for in school policy, depending on the severity of the discipline.
- There should be an assurance of no retribution for pursuing an appeal or review