Emergency Drills Policy & Procedure At Flex Academy, we value the safety of staff and students. We practice fire, earthquake and lockdown procedures each year to help keep us prepared in the case of an emergency. Staff are trained on Safety Procedures at the beginning of each year and drill-specific detailed training is reviewed again in the spring.  Drill Type and Frequency: Earthquake Drills - 1x per year  (See document  ShakeOut BC ) Fire drills - 6x per year Lockdown Drills - 2x per year  Hold/Secure Drills - 4x per year  Earthquake Safety DROP, COVER, HOLD ON When an earthquake occurs, your first warning may be a swaying sensation if you’re in a building, a sudden noise or roar. Next, vibration, quickly followed by rolling up, down, sideways, or rotating. It may last a few seconds or could go on for a few minutes. Be prepared for aftershocks as well. We can’t prevent an earthquake, but we can: Be prepared to minimize injury Be prepared to minimize damage to your home Be prepared to survive afterwards for at least 72 hours without help Flex participates in the Shakeout safety drill once per school year. During these drills, students learn about safe and dangerous places to go during an earthquake: Safe: under heavy tables or desks, inside hallways, corners of rooms or archways Dangerous: near windows or mirrors, under any objects that can fall, the kitchen – where the stove, refrigerator or contents of cupboards may move violently, and doorways – because the shaking may slam the door on you. When Flex participates in the Earthquake Drills we practice the following steps: Drop  Cover - Students/staff to go under a table or desk  Hold On - Students/staff to hold on to an item and cover the back of their head/neck and count to 60  Family Resources ShakeOut BC Resources Video: Making a Family Emergency Plan BC Hydro 72 Hour Emergency Kit Tips BC Government Prepare Your Home Tips   Fire Safety Flex Academy is equipped with fire safety equipment as a first line of defence if a fire should occur on campus. Fire equipment includes equipment to both warn you in the event of a fire and helps you extinguish a fire. These include the following: Smoke alarms Fire extinguishers Carbon monoxide alarms Sprinklers Flex Staff and Admin will follow the Flex Academy Fire Drill procedures   During a Fire Drill: Calm Exit Doors Closed and Unlocked Lights Out Safety Locations  Calling Names Fire Slips Fire Drill Responsibilities Basement  - J’aimee & Melannie - Downstairs Sweep  Gym Building  - Joe - Gym and Upstairs Sweep  Admin helps with sweeps depending on what building they are in Family Resources Canadian Red Cross: Planning for and dealing with house fires National Fire Protection Association Resources for kids: Sparky the Fire Dog Office of the Fire Commissioner Links Hold, Secure & Lockdown Procedures/Drills Student and teacher preparedness in case of an emergency. Reminder to: Front-load information to all involved prior to a drill to help prepare and keep everyone calm. Restrict all student cell phone use to keep communication lines clear between you, teachers, and admin/directors as necessary. It is important for students not to utilize their cell phones for calls or for text messaging and to put their personal phones in “silent mode” during a lockdown situation.  Hold -  Internal/Localized Situation (Ex. Altercation in the Hallway) Hold Drills are localized and limited to certain areas. Retrieve students from the area Local doors closed but open for a knock Business as usual in class No changing classrooms in the localized area until 'All Clear' on Zoom  Secure - External Threat or Situation (Threat outside the buildings or close to the property) Retrieve students from halls/outside and bring them into classrooms  Take attendance and report to the office on Zoom who is missing External doors locked Students can move between classrooms in localized areas but cannot change buildings Do not evacuate if the fire alarm goes off. Wait for instructions. Business as usual - no need to be quiet in class Ends when first responders or admin dismiss in person or over Zoom Admin/managers to escort students to the bathroom  Hold and Secure Communication Staff Communication Zoom Call (will ring)  Zoom alert message Student Communication: Keep things running normal in class Minimal and calm communication  Attendance sent to office Staff to Await updates via Zoom  Hold and Secure Responsibilities Basement Shawna - Manage Zoom alerts & questions J’aimee - Lock the Upstairs door by Kindy Playground  Theresa/James Lock Main KCCS Doors Melannie - Cover the Village Room and lock those doors Bri - Sweep JrK, K, and Gr. 1 Rooms  Gym & Upstairs Joe - Lock Gym Entrance Doors and Monitor  Joe - Sweep downstairs bathrooms Jess - Lock the Rear Entrance Doors Dave/Lindsay - Sweep of Upstairs Hall and Mezz and Gym, sending students to classes Full Lockdown Procedures Internal Threat - Locks, Lights, Out of Sight Retrieve Students from hallways or outside  If not in the classroom - staff to collect students and go behind the closest locking door Silence and out of sight Attendance and Zoom who you have with you and where you are  Doors don’t open for anyone Don’t cover windows/door Do not lock perimeter doors Ends when first responders or admin dismiss in-person Lockdown Communication  Staff Communication - Same as Secure Student Communication  Age appropriate  Transmit Calm  Older students - tell what is going on and why in a lockdown  Manage student texting and tell students to tell their parents not to come to the school  Evacuation In a Parent Facilitated Evacuation - Parents are contacted en masse, and teachers are given instructions on where to take students for a drive-thru pick-up In a Staff Facilitated Evacuation - Students are to gather at Muster stations and walk to Willow Park Church or EnergyPlex Complex depending on the location of the threat  Emergency Management System 1. Flex will create an emergency management system in accordance with the Emergency Management Planning Guide